Who is Volkswagen Financial Services?
It's been more than 70 years since Volkswagen Financial Services AG financed the first Volkswagen vehicles in Germany in 1949. A lot has changed since then, but our core goal hasn't; ensuring we meet the mobility needs of the people.
Volkswagen Financial Services today operates in 48 markets through its various subsidiaries, shareholdings, and joint ventures. Volkswagen Financial Services is the largest provider of automotive financial services worldwide.
At VWFS Porto, we are proud to foster a gender-equal workplace, where diversity is celebrated, and every individual is provided with equal opportunities to thrive and succeed.
What do we do?
Volkswagen Financial Services (VWFS) Porto is a nearshore hub that supports European markets by delivering stable, compliant, and high‑quality services across contract management and adjacent systems, integrations, data, and large‑scale projects. You will be part of the Finance team in Porto, working day‑to‑day with our Headquarters to align on approvals, processes, and reporting—enabling efficient vendor management, invoice verification, and procurement governance across our operations.
Objectives:
We are looking for a reliable and detail-oriented external specialist to support invoice verification and procurement-related processes. This role involves reviewing incoming invoices, coordinating with internal stakeholders and vendors, and ensuring accurate documentation and booking in accordance with internal financial and compliance procedures. The position also includes reviewing time-based services using internal tracking tools and may expand to include procurement order handling.
In this role you will be responsible for:
* Review and validate incoming invoices for completeness and accuracy (e.g. recipient, purchase order and invoice numbers, service period, and net amount).
* Cross-check time-based invoices against internal time-tracking tools (e.g., Jira Tempo or similar).
* Coordinate fixed-price invoice approvals with designated internal approvers and ensure proper documentation.
* Enter confirmations into internal procurement systems.
* Communicate with external vendors to clarify or resolve invoice discrepancies in a professional and timely manner.
* Maintain structured documentation and archive records in designated team repositories.
* Support monthly financial tracking and reporting by updating internal documentation tools.
* Potentially assist with the creation and management of procurement orders.
We believe that the right profile for this job should have / be:
* Experience in invoice processing, procurement operations, or financial administration.
* Familiarity with time-tracking tools and willingness to learn internal systems and workflows.
* Strong attention to detail and ability to follow structured processes.
* Excellent communication skills in English (written and verbal); German is a plus.
* Ability to interact professionally with both internal stakeholders and external vendors.
* Proficiency in working with spreadsheets and digital documentation tools.
* Self-motivated and able to manage tasks independently.
What we Offer:
* Long-term contract.
* Competitive package including private health insurance, life insurance and meal allowance (pay by meal card).
* Bonuses and benefits depending on performance
* Schooling allowance and pension scheme
* Incredible and unique annual company events
* Opportunity to work on an international project and be part of multicultural and multidisciplinary team
* Solid performance evaluation and career management methodologies
* Continuous training – technical and behavioral development