Vida Plena is an innovative hospitality group founded in Lisbon in 2018, dedicated to making our guests and team feel truly at home. We pride ourselves on delivering warm, blissful experiences, fostering a diverse and inclusive atmosphere, serving top-quality fresh food, and providing exceptional service.
Our foundation is built on passion, respect, kindness, ambition, and modernity, alongside a commitment to joy, positive energy, and a laid-back approach to enjoying life's best moments. At Vida Plena, we embrace the true essence of hospitality while adhering to our core values, creating a fun, respectful, and loving environment for all.
The Role:
As our Admin & Legal Assistant, you'll be a key player in our Operations & Legal area, supporting the day-to-day administrative and legal processes that keep our company running smoothly and compliant. From making sure our restaurants have the right licenses to managing documents, travel logistics, and legal timelines — your work will have a direct impact on our efficiency, safety, and peace of mind.
You'll collaborate closely with restaurant managers, external legal partners, and public entities, becoming the go-to person for ensuring that everything is in order, on time, and well documented. This role will report to the Operations Project Manager.
Your Key Responsibilities:
Organisation & Attention to Detail
Standardise and structure physical legal documentation in each restaurant
Ensure Legal Notice Boards are always up to date and compliant
Legal & Regulatory Compliance
Support trademark registration in collaboration with INPI and legal firms
Draft and review service and lease contracts aligned with legal standards
Manage civil liability insurance policies for all restaurants
Operational & Administrative Support
Oversee all fleet management: registration, insurance, fines, and compliance
Coordinate executive travel: flights, accommodation, check-ins, and ground transport
Deadline & Process Management
Track and follow all legal and administrative deadlines
Represent the company in condominium meetings when needed
Licensing & Public Agency Engagement
Handle public space occupancy, SPA Autores and Audiogest licenses
Engage with public agencies and government bodies to resolve compliance issues
Record and analyse inspection reports to prepare for future visits
What We Expect From You:
At least one year of experience in legal or administrative support roles
Comfortable working with legal documentation, contracts, and official entities
Strong attention to detail and ability to work with structured documentation
Excellent verbal and written communication skills (Portuguese and English required)
Highly organised and able to prioritise deadlines across multiple topics
Responsible and autonomous with a hands-on attitude
Ability to adapt quickly and manage unexpected situations calmly
Team player who collaborates well with different departments
Willingness to grow in a dynamic and fast-paced hospitality environment
What you'll love about working here:
At Vida Plena, you're not just taking a job — you're joining a community that values joy, respect, and excellence. We foster a collaborative and inspiring workplace where your contributions make a real impact. If you're ready to bring your passion and expertise to our team, we can't wait to welcome you