We are looking for a dedicated HR Specialist & Office Manager (f/m/d) to join our client and lead HR and office management efforts in Lisbon, Portugal. They are in the process of establishing a new branch in Lisbon and you will be part of our Pan-European HR Team as well as reporting to the local management in Portugal.
The Role:
* Responsible for the operational HR services and the employee life cycle and ensuring a smooth personnel administration, preparing contracts, general correspondence, work permits, managing employee benefits, monthly payroll administration etc.
* Taking charge of the recruitment for all positions in Portugal, utilizing appropriate methods to find the best candidates. Managing an efficient search and selection process, coordinating interviews and ensuring a good candidate experience.
* Ensuring compliance with labour law regulations and advising management on HR related issues. Providing guidance to local employees on HR practices.
* Point of contact for all employees for administrative and social security-related questions (first-level support) and contact person for external entities (authorities, offices, etc.).
* Ensuring data quality in the personnel system (Workday), correct recording of all relevant changes (e.g., for payroll).
* Taking charge of office and facility management duties. Act as the liaison between employees and cross-functional teams (IT, Facilities, HR Operations) to address onsite needs.
* Providing effective administrative assistance to management and teams.
* Ensuring a well-maintained and organized office space, overseeing facilities, supplies, and equipment.
* Coordinating special projects and initiatives as assigned, ensuring timely completion.
The Expertise:
* A bachelor’s degree in human resources or a related field.
* Minimum of 3 years of experience in HR, with a focus on recruitment and personnel administration, preferably in the financial services industry.
* Expertise in office management and coordination.
* Strong organizational and time management skills.
* Excellent interpersonal skills and the ability to build strong relationships with internal and external stakeholders. A proactive, positive attitude with a willingness to tackle challenges head-on.
* Languages: Fluent in English and Portuguese. Any further language skills are a plus.
In this role, you engage in meaningful work that impacts the growth and success of our organization. We look forward to welcoming a talented and motivated individual :)
Local: Lisboa
Tipo de contrato: FULL_TIME
Especialização: HR
Área: Comp&Ben/Payroll
Indústria: Serviços Financeiros
Salário: Negotiable
Tipo de trabalho: Híbrido
Nível de experiência: Gerente sénior
Referência da vaga: G5KY4P-3C0D5D4C
Data postada: 14 de abril de 2025
Consultor: Marta Prior
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