Principal Assistant for NATO with security clearanceJoin Work Life Group NL to apply for thePrincipal Assistant for NATO with security clearancerole. The Principal Assistant in Business Management provides high‐level support in managing administrative, project, and stakeholder engagement activities within the organization. This role ensures efficient operation of business processes, facilitates effective communication, and supports project delivery through strategic resource allocation, information management, and stakeholder coordination. ResponsibilitiesManage delivery of business administration services. Manage time and diary for senior managers and leadership teams. Filter and prioritize meeting requests. Handle sensitive, confidential information. Ensure managers have the information and resources needed to support ongoing processes and changes. Support department‐wide information flow and alignment of administrative activities across teams. Contribute to a culture of knowledge sharing, flexibility and mutual team support. Create multi‐level and repeating tasks for self and others, tracking departmental actions. Manage multiple calendars using features such as "show through" and adding tabs. Help others understand the wide range of functions available with calendaring software. Add notes, attachments or reminders to tasks or appointments for self and others. Print using varied and complex setup, designs and page combinations. Compare and contrast functionality among different releases. Facilitate the structured sharing of key information, decisions, and updates across the department. Recommend remediation actions as required. Identify risks around the use of information. Report on the consolidated status of information controls to inform effective decision‐making. Monitor the implementation of effective controls for internal delegation, audit and control relating to information and records management. Support the implementation of information and records management policies and standard practice. Maintain project portals and document libraries. Report on project status. Support project managers in implementing changes to scope, resources, or timelines as needed. Ensure change management procedures are documented and executed in line with organizational policies. Contribute to project delivery: review project documents, site implementation, change management, risk & issue management, etc. Deal with problems and issues, managing resolutions, corrective actions, lessons learned, and the collection and dissemination of relevant information. Implement stakeholder engagement/communications plan. Collect and use feedback from customers and stakeholders to help measure the effectiveness of stakeholder management. Help develop and enhance customer and stakeholder relationships. Support planning and organization of internal and external stakeholder events, workshops and initiatives. Compile and produce meeting minutes, engagement reports and action plans to support stakeholder relationships. Assist in the effective planning and control of resources. Assist in resource allocations. Ensure proper resource allocation and monitoring to meet deadlines. Monitor project performance and approve time from resources. Coordinate with Resource Managers regarding availability of resources to undertake activities on projects. Essential Qualifications & ExperienceHigher vocational training in a relevant discipline with 5 years post‐related experience, or a secondary educational qualification with 3 years post‐related experience. Strong analytical, business analysis, Power BI, and reporting skills. Strong experience with agile ways of working and tools for Kanban boards. Thorough knowledge of computer‐based tools for project planning/control and resource management (e.g., MS Project or Service Now). Experience applying strong planning, analytical and problem‐solving skills. Experience in roles requiring excellent inter‐personal skills and the ability to be responsive and sensitive to both external and internal customers and staff. Proven ability to build relationships with a variety of stakeholders. Strong communication skills in writing, speaking and presenting. Seniority LevelMid‐Senior level Employment TypeFull‐time Job FunctionOther, Information Technology, and Management IndustriesIT Services and IT Consulting Referrals increase your chances of interviewing at Work Life Group NL by 2×. If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.#J-18808-Ljbffr