Jobbex, a company that empowers people & organizations by matching great talents to great projects, is looking for the next role of Office Manager/ Financial Controller. This pivotal position will be responsible for ensuring the smooth and efficient day-to-day operations of our office while also managing the company's financial health and compliance.
The ideal candidate will be a self-starter with excellent communication and problem-solving skills, capable of handling a wide range of administrative and financial responsibilities.
Responsibilities: Oversee and manage all aspects of office operations, including but not limited to office supplies, equipment maintenance, vendor relationships, and office layout.Serve as the primary point of contact for office-related inquiries and provide administrative support to staff as needed.Manage and coordinate office services such as cleaning, security, and catering.Organize and schedule meetings, appointments, and travel arrangements.Maintain organized and efficient filing systems, both physical and electronic.Assist with onboarding new employees, including workspace setup and administrative paperwork.Ensure the office environment is safe, functional, and conducive to productivity.Support HR functions, such as maintaining employee records and assisting with recruitment processes.Manage internal communication and ensure information flow within the office.Negotiate contracts with office vendors and service providers. Responsibilities (Financial Controller): Manage all accounting operations, including accounts payable and receivable, general ledger, and payroll.Prepare accurate and timely financial reports, including monthly, quarterly, and annual statements.Develop and maintain internal controls to safeguard company assets.Ensure compliance with all relevant accounting standards, tax regulations, and legal requirements in Portugal.Manage the budgeting process and monitor financial performance against budget.Conduct financial analysis and provide insights to support decision-making.Liaise with external auditors, tax advisors, and banks.Process and reconcile bank statements and other financial transactions.Manage cash flow and forecasting.Implement and maintain accounting policies and procedures. Qualifications: Minimum of 3 years work experience in similar rolesStrong working knowledge of IT administration and system securityAdvanced organizational skills, open minded and receptive to changeDemonstrated ability to collaborate and communicate professionally in English and with multiple partiesExperience working and interacting with customers and technical staffStrong administrative, analytical, and problem-solving skillsAdvanced interpersonal, customer response and service skills Enthusiastic? Apply and let's talk!