About Us:
We are Tribute Brands – a dynamic portfolio of fitness and lifestyle concepts, designed for scalability through franchising and tech innovation. Through our brands, TRIB3 and PILAT3S, we're on a mission to make boutique group exercise more accessible, worldwide.
Note - This role requires full on-site presence.
The Role:
The
Office & Administrative Coordinator
provides essential administrative and organisational support to ensure the effective documentation for franchise operations, maintaining accurate documentation, supporting HR and recruitment processes and coordinating logistics for leadership and wider team activities. The ideal candidate will be highly organised, detail-oriented and capable of working proactively across multiple business areas. Responsibilities include:
Documentation Management
* Prepare, maintain and update internal documentation, including standard operating procedures (SOPs), manuals and internal guides.
* Proofread, format and organise documentation, presentations and shared resources to ensure consistency and clarity.
* Ensure all records and documents are accurate, accessible and up to date.
Office & Team Coordination
* Assist with HR processes, onboarding and offboarding, including the preparation and maintenance of organisational charts and personnel records.
* Coordinate logistics for internal and external meetings, interviews, travel arrangements and team events.
* Provide administrative support for internal communications.
* Support daily office operations and assist with team coordination to ensure a well-functioning and collaborative working environment.
Experience
* Previous experience as an Assistant, or a bachelor's degree in a relevant field.
* Proficient in Microsoft Office Suite; familiarity with tools such as Asana is a plus.
* Strong administrative and organisational skills, with keen attention to detail.
* Fluent in English, with excellent verbal and written communication abilities.
The Person
* A strong team player with exceptional interpersonal and communication skills.
* Highly organised and structured, with the ability to manage multiple priorities and workstreams.
* Detail-oriented, proactive and dependable.
* A genuine interest in health and fitness is a plus — we love team workouts and experiencing hands-on the TRIB3 & PILAT3S experience