Looking for passionate IT professionals in Nordic
Responsibilities
* Conduct weekly inspection of the entire office space and report any issues to the workplace manager.
* Responsible to manage the office security such as visitor access, employee access and maintain the checklist for access card activation and reactivation.
* Responsible for managing the office services such as office cleaning, potted plant, pest control, etc.
* Coordinate and monitor activities of contract suppliers, manage vendor relationships and ensure the signed contract checklist update regularly.
* Assist the workplace manager in managing the coworking clients which includes managing the booking system, liaise with finance for issuance of invoices, communicate with clients, etc.
* Assist workplace manager in managing the procurement activities such as issuance of Purchase Order, Received Goods and Services and Payment of Invoices.
* Provide front desk services at a reception counter, mailing and courier services, stationery supplies for the office and answering telephone calls for company general lines.
* Manage travel arrangements which includes transportation, accommodation and liaise with the hotel for corporate discounts.
* Manage the pantry services such as maintain the beverages inventory, replenish the beverages, liaise with vendors, etc.
* Ensure food storage organizers, utensils, plates, cups etc. is provided to each pantry area.
* Provide sufficient supply of groceries such as dairy products, coffee beans, drinking water, biscuits, bread, fruits, cereal etc.
* Support other workplace administrative tasks as assigned by the supervisor as and when needed.
Qualifications
* Minimum 1 - 3 years' experience in Facilities / Administration / Workplace Assistance / Procurement Assistance.
* Good in MS Office (MS Word / Excel / Power Point).
* Good communication and negotiation skills.
* Good planning and organizational skills.
* Possess good problem analysis skills and able to make decisions.
* A 'can do' attitude in facing challenges and problem solving.
* Customer service orientation and team player.
* Able to communicate and write in English.
Education
* Bachelor's Degree or Diploma in Property Management, Real Estate, Business Administration, or a related field.
Remarks
* We will require this person to work in the office five days a week.
Seniority Level
* Mid-Senior level
Employment Type
* Full-time
Job Function
* Administrative
Industries
* IT Services and IT Consulting
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