* Job Title: Portfolio Specialist
">
Lead and mature our Corporate IT Project Portfolio Management (PPM) function, ensuring the portfolio of initiatives is selected, prioritized, executed, and monitored to deliver measurable business value. The Head of Project Portfolio Management leads a team of project managers.
Key Responsibilities:
Portfolio Governance & Strategy Alignment
* Ensure the Corporate IT Portfolio is managed in accordance with established PPM framework and stage-gates.
* Align project selection and prioritization with Corporate IT strategy, OKRs, and enterprise goals.
* Provide advisory recommendations on project approval, continuation, or termination.
Methodology & Standards
* Roll out version 1 of our PPM methodology and embed it with project managers, sponsors, and stakeholders.
* Define and enforce artefact standards (business case, RAID log, status report, benefits-realisation plan, post-implementation review).
* Drive continuous improvement: facilitate improvements based on lessons learned and adjust methodology and ways of working accordingly.
Portfolio Execution
* Ensure timely delivery of strategic projects managed by the PPM team.
* Change Request Management: ensure critical project parameters (scope, budget, schedule) are under control, and change request controls are in place.
Reporting & Analytics
* Publish monthly portfolio progress reports and dashboards highlighting financials, schedule, risk, and benefits realisation.
* Track Corporate IT KPIs and produce quarterly strategy-execution reports (QPRs).
Benefits Management & Financial Control
* Partner with Finance to quantify, track, and validate project benefits and establish post-implementation evaluation procedures.
* Monitor the capex/opex envelope and forecast variance.
People Leadership & Community Enablement
* Directly manage a PMO team of six (project managers, coordinator, portfolio manager).
* Foster a wider community of practice for distributed project leads, providing coaching, templates, and quality assurance.
Tooling & Continuous Improvement
* Evaluate and recommend fit-for-purpose PPM tooling once methodology adoption is at scale.
* Drive continuous improvement of delivery practices (waterfall for projects, agile for product backlogs).
Stakeholder Engagement
* Serve as a trusted advisor to C-level stakeholders across Finance, Supply Chain, and Product on matters related to Projects Portfolio Planning and Execution.
* Facilitate steering-committee and executive-level decision making with clear, data-driven insights.
Requirements
* 10+ years in project, programme, and/or portfolio management, with at least 3 years leading a PMO/PPM function.
* Demonstrated success managing mixed portfolios of initiatives.
* Background in e-commerce—ideally automotive—or high-volume B2C/B2B digital businesses.
* Hands-on experience introducing or maturing PPM methodologies, benefits management, and executive reporting in distributed, multilingual environments.
* Track record of coaching project managers and influencing senior stakeholders without direct decision rights.
* Portfolio credential (PfMP) or Agile/SAFe certification.
* Familiarity with SAP, WMS, or large-scale ERP roll-outs.
* Bachelor's degree in Business, Engineering, Computer Science, or related field.
* PMP or PRINCE2 Practitioner certification.
* Fluency in English (company working language).
* Advanced knowledge of portfolio & project management best practice.
* Strong leadership and engagement skills, with the ability to influence others and help them work together towards a shared objective.
* Excellent organizational skills with the ability to manage multiple priorities.
What we offer:
* Competitive salaries based on your professional experience.
* Annual vacation of 25 working days and additional day off on birthday.
* Meals Allowance.
* Healthcare Insurance.
* Mental Wellbeing Program.
* AUTODOC Corporate Discount.
* Opportunities for advancement, further trainings, and coaching.
* Free English and German language classes.
* Referral Program with attractive incentives.
* Flexible working hours and hybrid work.
* Fast-growing international company with stable employment.