Civil Service Job Description Under administrative direction, the role is responsible for the procurement process, acquisition of goods, services, equipment and supplies. Responsibilities include evaluating and analyzing bids and proposals, writing and/or reviewing purchase specifications, advertising bids, and providing technical guidance to departments and stakeholders. The position ensures compliance with applicable municipal, state and federal procurement regulations, as well as organizational policies and procedures. Exercise sound judgment and maintain impartiality in procurement processes.Examples of DutiesPrepares Invitations to Bid (ITBs), Requests for Proposals (RFPs), Requests for Quotations (RFQs) and other procurement documents.Reviews requisitions for completeness, accuracy and compliance.Analyzes bids, proposals and quotations to determine responsiveness, responsibility and best value.Drafts and reviews contracts, amendments and other procurement‐related agreements.Conducts market research, price/cost analysis and benchmarking to support procurement decisions.Advises departments on procurement procedures, requirements and compliance matters.Maintains detailed procurement records and prepares reports for auditing and compliance purposes; provides other updates and reports as required.Monitors contractor and vendor performance to ensure delivery of goods and services in accordance with contractual obligations.Performs other job‐related duties as required.Minimum QualificationsBachelor's degree in Business Administration, Public Administration, Marketing, Finance or related field. Substitution: any equivalent combination of education, training and experience may be considered for each year of education lacking.Two years of full‐time paid purchasing, procurement and/or program administration required.Certification as a Certified Professional Public Buyer (CPPB), Certified Purchasing Professional (CPP) or Certified Professional in Supply Management (CPSM) desirable.Online procurement experience preferred.Proficiency in procurement systems, databases and standard office software.Excellent organizational, written and verbal communication skills required.Ability to establish and maintain effective working relationships with vendors, contractors and internal team members.Must be able to lift a minimum of thirty (30) pounds.Valid State of Ohio Driver's License required.Additional RequirementsNIMS and ICS certifications for General Employee tier and any assigned working groups must be completed within six months of employment and additional or refresher training as required.Must have a demonstrated ability to work in a diverse and inclusive environment that fosters non‐discrimination.Strong math, analytical, organizational and communication skills are essential.Must be a detail‐oriented, organized, team player, possessing negotiation skills and the ability to prioritize multiple responsibilities and work independently as needed.Must have an understanding of business operations and processes.Possess strong interpersonal skills, ability to work with a diverse number of people, including executives, managers, suppliers, vendors and various City of Cleveland representatives.Must be computer proficient in the Microsoft Office Suite, especially Excel and PowerPoint.Must successfully complete a Transportation Security Administration (TSA) 10‐year fingerprint‐based Criminal History Records Check and employment background check and Security Threat Assessment.Must be able to pass a pre‐employment physical and drug test.Duties & Responsibilities Under administrative direction, assists in the oversight, management and optimization of the use/value of revenue generating properties owned and operated by the Department of Port Control.Responsible for all departmental procurements from processing purchase requisitions, travel requests and developing specifications for requirement, standard purchase, State, Public Improvement and Professional Service contracts.Responsible for tracking all procurements through the City of Cleveland Purchasing and Supplies process and communicates updates to end users until the product or service agreement is received.Provides end‐user training on procurement matters relevant to the processes for Purchase Requisitions, Requests for Proposals (RFP), Request for Qualifications (RFQ), Standard Purchase, Public Improvement and Professional Service Contracts, Master Agreements, as well as Direct Award Contracts.Plans, organizes and coordinates the bid solicitation process, including drafting and issuing RFQs and RFPs, conducting pre‐bid/pre‐qualification meetings and developing bid evaluation criteria.Works with end users to finalize agreement terms and conditions and processes documents with Purchasing and Supplies to issue an agreement.Maintains current knowledge of all relevant federal, state and local purchasing regulations and applies the appropriate procurement methods to every purchase made by the Department.Serves as the Procurement point of contact for all procurements during the bidding process, presenting requirements, fielding questions and issuing responses via addenda to all prospective bidders.Processes decertification requests.Promotes and ensures compliance with occupational health and safety management policies, procedures and programs to minimize employee accidents and promote a safe work environment.Assists in the coordination and processing of procurement activities, including purchase requisitions, contracts and vendor communications.Supports the development and preparation of solicitation documents such as Requests for Proposals (RFPs) and Requests for Qualifications (RFQs).Learn and apply federal, state and local procurement regulations under the guidance of senior procurement staff.Assists with tracking procurement activities and providing status updates to internal stakeholders.Participates in training related to procurement systems, compliance standards and public purchasing best practices.Supports vendor outreach and communication efforts during the procurement process.Collaborates with internal departments to understand procurement needs and assists in developing appropriate purchasing solutions.Performs other related duties as required.The City's guiding principles are: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.#J-18808-Ljbffr