Office & Logistics Assistant
Carnaxide, Portugal
Frotcom International SA is a Portuguese company active in the development of Fleet Management systems (Telematics).
Our software, Frotcom, is currently sold in 40+ countries around the world, through a network of Frotcom Certified Partners.
The Team
You will be working in our office in Carnaxide, Portugal, where we have a team of 50 #amazing# people, working in areas such as Software Development, Account Management, Logistics, Marketing and Administration, among others.
Our strong points
We believe in being focused, and that success comes from providing the solution users want.
We firmly believe in teamwork and in learning from our mistakes.
We work ethically and fairly and that is why people tend to stay with us.
We contribute to a better world and we are really making a difference because every year Frotcom helps companies to lower their carbon footprint.
The Job
You will be responsible for handling organizational and clerical tasks and supports the Finance, Admin, and Logistics Manager in all aspects of warehouse operations, receiving and processing orders, preparing outgoing shipments, reviewing shipment documentation, and maintaining inventory of shipping supplies.
In addition, the Office & Logistics Assistant works with shipping vendors, coordinates merchandise returns, and manages electronic shipping files.
So, what will you be doing as an Office & Logistics Assistant?
Handling incoming calls and other communications
Welcoming visitors when necessary
Managing incoming and outgoing correspondence
Managing filing system
Organizing travel arrangements as needed
Organize and maintain the general upkeep of the office premises
Monitoring and replenishing inventory for office and scullery supplies
Verifying, acknowledging and processing orders from Frotcom Partners and providing shipping updates
Communicating with shipping vendors
Preparing and processing shipping documents, including packing lists, waybills, and customs clearance documents
Ensuring timely collection and delivery of goods (orders)
Processing returns requests (RMA) received from Frotcom Partners
Coordinating with Frotcom Partners, freight forwarders, and manufacturers for RMA return logistics
Manage and coordinates computer equipment maintenance liaising with outsourced service providers
Assisting with other logistics-related tasks as needed
Requirements
Wondering what skills are needed?
Skills
Knowledge of office management systems and procedures
Working knowledge of office equipment
Proficiency in MS Office (MS Excel, in particular)
Experience with any CRM software is a plus
Excellent verbal and written communication in Portuguese and English
Personal Skills
Excellent time management skills and the ability to prioritize work
Strong organizational skills with the ability to multitask
Attention to detail and problem-solving skills
Reliable with patience and professionalism
Other valued skills
High school degree; additional qualification will be a plus
2+ years in general office expedient experience
Benefits
Competitive salary
Health Insurance
A dynamic and international work environment
Agile environment where you can learn, share, and where your ideas are valued
Highly challenging projects on an international scale
Continuous learning with access to Udemy
Integration in an organization with a solid track-record and sustained growth
Is this job made for you?
Apply today.
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