Jobbex, a company that empowers people & organizations by matching great talents to great projects, is looking for the next role of Office Manager/ Financial Controller. This pivotal position will be responsible for ensuring the smooth and efficient day-to-day operations of our office while also managing the company's financial health and compliance.
The ideal candidate will be a self-starter with excellent communication and problem-solving skills, capable of handling a wide range of administrative and financial responsibilities.
Responsibilities:
- Oversee and manage all aspects of office operations, including but not limited to office supplies, equipment maintenance, vendor relationships, and office layout.
- Serve as the primary point of contact for office-related inquiries and provide administrative support to staff as needed.
- Manage and coordinate office services such as cleaning, security, and catering.
- Organize and schedule meetings, appointments, and travel arrangements.
- Maintain organized and efficient filing systems, both physical and electronic.
- Assist with onboarding new employees, including workspace setup and administrative paperwork.
- Ensure the office environment is safe, functional, and conducive to productivity.
- Support HR functions, such as maintaining employee records and assisting with recruitment processes.
- Manage internal communication and ensure information flow within the office.
- Negotiate contracts with office vendors and service providers.
Responsibilities (Financial Controller):
- Manage all accounting operations, including accounts payable and receivable, general ledger, and payroll.
- Prepare accurate and timely financial reports, including monthly, quarterly, and annual statements.
- Develop and maintain internal controls to safeguard company assets.
- Ensure compliance with all relevant accounting standards, tax regulations, and legal requirements in Portugal.
- Manage the budgeting process and monitor financial performance against budget.
- Conduct financial analysis and provide insights to support decision-making.
- Liaise with external auditors, tax advisors, and banks.
- Process and reconcile bank statements and other financial transactions.
- Manage cash flow and forecasting.
- Implement and maintain accounting policies and procedures.
Qualifications:
- Minimum of 3 years work experience in similar roles
- Strong working knowledge of IT administration and system security
- Advanced organizational skills, open minded and receptive to change
- Demonstrated ability to collaborate and communicate professionally in English and with multiple parties
- Experience working and interacting with customers and technical staff
- Strong administrative, analytical, and problem-solving skills
- Advanced interpersonal, customer response and service skills
Enthusiastic?
Apply and let's talk