We're seeking an energetic and highly collaborative Executive Assistant to join our fast-paced and engaging team. This role offers the opportunity to gain exposure across multiple business areas within a global, cutting-edge organisation that supports flexible working arrangements and presents exciting challenges. The ideal candidate will be proactive, resourceful, and adept at managing a diverse array of tasks to ensure the seamless operation of our leadership team.
Preferred Skills:
* Proficiency in Microsoft 365, e.g., Outlook, PowerPoint, Excel, Word, and SharePoint.
* Excellent written and verbal communication skills.
* Ability to handle confidential information with discretion.
* Strong problem-solving and decision-making skills.
* High level of professionalism and adaptability.
* Proactive, can-do attitude and a commitment to teamwork.
* Experience in collaborating with multicultural teams and an awareness of different time zones.
* Ensuring a positive representation of the Directors and the Business brand.
* Required to work in the office 3 days a week with a flexible working arrangement.
* Have 5 years of experience in the role.
* Calendar and Schedule Management
* Utilise initiative and forward planning in managing the Director's time.
* Manage meeting requests effectively and promptly.
* Serve as a liaison among leadership, employees, and stakeholders both internally and externally.
* Prepare Director's agendas and set expectations for meetings.
* Organise, coordinate, and host Webex meetings.
Responsibilities:
* Travel and Expense Management:
* Arrange travel through SAP Concur and liaise with AMEX Travel Centre for bookings, accommodations, transport, itineraries, visas, and travel agendas.
* Coordinate travel agendas across different locations with internal and external stakeholders.
* Handle expense claims and report submissions via SAP Concur.
* Process purchase requisitions and orders through internal tools.