Spektrum have a wide range of exciting opportunities in several global locations.We are always looking to add great new talent to our team and look forward to hearing from you.Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.Who We Are SupportingThe NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.The NCIA provides a wide range of services, including:Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.The program Assistance and Advisory Service (AAS)The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.Role ID – C Role Duties And ResponsibilitiesManages the delivery of business administration services.Manages time and diary for individual senior managers and leadership teams.Filters and prioritizes meeting requests.Handles sensitive, confidential information.Ensures managers have the information and resources needed to support ongoing processes and changes in processes and enable effective cross-team coordination.Supports department-wide information flow and alignment of administrative activities across teams.Contributes to a culture of knowledge sharing, flexibility and mutual team support.Creates multi-level and repeating tasks for self and others including tracking of departmental actions.Manages multiple calendars using features such as 'show through' and adding tabs.Helps others understand the wide range of functions available with calendaring software.Adds notes, attachments or reminders to tasks or appointments for self and others.Prints using varied and complex setup, designs and page combinations.Compares and contrasts functionality among different releases.Facilitates the structured sharing of key information, decisions, and updates across the department.Recommends remediation actions as required.Identifies risks around the use of information.Reports on the consolidated status of information controls to inform effective decision-making.Monitors the implementation of effective controls for internal delegation, audit and control relating to information and records management.Supports the implementation of information and records management policies and standard practice.Maintain project portals and document libraries;Report on project status;Supports project managers in implementing changes to scope, resources, or timelines as needed.Ensures change management procedures are documented and executed in line with organizational policies.Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc.Deals with problems and issues, managing resolutions, corrective actions, lessons learned, and the collection and dissemination of relevant information.Implements stakeholder engagement/communications plan.Collects and uses feedback from customers and stakeholders to help measure the effectiveness of stakeholder management.Helps develop and enhance customer and stakeholder relationships.Supports in the planning and organization of internal and external stakeholder events, workshops and initiativesCompiles and produces meeting minutes, engagement reports and action plans to support stakeholder relationshipsAssists in the effective planning and control of resources.Assisting in resource allocationsEnsures proper resource allocation and monitoring to meet deadlines.Monitoring project performance, and approving time from resourcesCoordinate with Resource Managers in respect to availability of resources to undertake activities on projects.Essential Skills, Experience And CertificationsStrong analytical, business analysis, Power BI, and reporting skillsStrong experience with agile ways of working and tools for Kanban boardsThorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now)Experience in the application of strong planning, analytical and problem-solving skillsExperience in roles requiring excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staffProven ability to build relationships with a variety of stakeholdersStrong communication skills in writing, speaking and presentingExperience in the application of strong planning, analytical and problem-solving skills.Education Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related experience.Working LocationOeiras, PortugalWorking PolicyOn-siteTravelSome travel to other NATO sites may be requiredSecurity ClearanceValid National or NATO Secret personal security clearanceWe never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up. Show more Show less