Sobre o nosso cliente
Our client is a not for profit organisation that will change the our daily lifestyle and interaction with big retailers.
Descrição
Reporting to the Board of Directors your main responsibilities will be:
General Support and Front Office Services:
* Handling incoming phone calls and managing institutional email correspondence.
* Assisting with meeting scheduling, calendar management, and room bookings.
* Welcoming visitors and managing the distribution of internal and external correspondence.
Administrative and Document Management:
* Physical and digital archiving of administrative and contractual documentation.
* Drafting and reviewing templates, official letters, and other formal documents.
* Supporting the scanning, organisation, and updating of records.
Payroll and Human Resources Support:
* Collecting and recording monthly data on attendance, leave, and overtime.
* Assisting in payroll processing, ensuring appropriate deductions for Social Security, personal income tax, and other legal obligations.
* Issuing payslips, managing allowances, and submitting mandatory monthly reports (e.g., D.R.I., D.M.R.).
* Updating employee records and assisting with HR documentation and contract management.
Accounting and Financial Support:
* Organising and submitting accounting documents (invoices, receipts, statements).
* Supporting month-end closing and preparing information for the external accountant.
* Monitoring deadlines and ensuring compliance with fiscal obligations in coordination with the finance department.
Logistics and Procurement Support:
* Assisting with the procurement of equipment and services, including:
o Work computers and mobile phones
o Fleet cards and fuel management
o Mobile internet and office Wi-Fi
o Office supplies and general consumables
* Liaising with suppliers, comparing quotes, and overseeing deliveries and technical support.
* Managing inventory and recording fixed assets.
Operations and Maintenance Support:
* Coordinating with service providers (cleaning, security, maintenance).
* Logging and tracking maintenance requests for equipment and infrastructure.
* Supporting the reporting of internal and external incidents.
Perfil ideal
The ideal candidate will have:
BA Degree in relevant areas
Fluency in English
Strong communication and teamwork skills
Proficient in Microsoft Office (especially Excel); experience with management software (PHC, Sage, Primavera, etc.) is a plus.
Energy, confidence, and ambition to be part of a project with these characteristics.
Resilient, flexible, and agile, with the ability to adapt to change.
Vantagens
We offer an opportunity to join a new project that will reshape the interaction of consumers and large retailers. By joining this team you'll be able to be part from the beginning.
We are looking for a candidate willing to work mostly in the office at Parque das Nações.