Imagine working for a dynamic and fast-growing global firm that fosters a culture of collaboration, innovation, and excellence.
Our company is a leading wealth manager with a network of professionals across three continents, managing or advising on approximately $77 billion in combined assets.
We are passionate about serving our clients and making a meaningful impact in the world. We believe in finding better ways to serve them and are committed to delivering exceptional results.
As a key member of our team, you will have the opportunity to work with a talented group of individuals who share our passion for ideas and commitment to excellence.
Job Description:
Executive Assistant Office Manager
Job Responsibilities:
* Executive Assistant Duties:
* Provide high-level administrative support to senior leadership teams, including calendar management, travel booking, visa coordination, and expense reporting.
* Organize meetings, prepare agendas, and manage follow-ups including board packs and presentations.
* Assist in the creation and editing of reports, PowerPoint decks, charts, and internal communications.
* Act as liaison between local leadership and global teams.
* Support the preparation and filing of confidential and time-sensitive documents using tools like DocuSign.
* Assist the leadership team with project and event coordination and ad hoc administrative tasks as required.
* Office Manager Duties:
* Oversee all aspects of office operations, including facilities, maintenance coordination, and supplies.
* Be the first point of contact for staff regarding office queries and ensure the environment is professional, well-maintained, and welcoming.
* Ensure compliance with local Health & Safety standards and coordinate with external providers for assessments and audits.
* Assist in office layout planning, desk allocation, and assist with staff on/offboarding processes.
* Act as front of house to ensure the good functioning of meeting rooms and welcome visitors and guests.
* Monitor service levels of external contractors and drive sustainability initiatives.
* Coordinate office events and team engagement activities in collaboration with global functions.
Qualifications:
1. 5+ years' experience in a similar role, ideally combining executive support and office/facilities management.
2. Fluent in English, with excellent written and verbal communication skills.
3. Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with DocuSign and Expensify is a plus.
4. Highly organized with strong attention to detail and a proven ability to prioritize in a fast-paced environment.
5. Able to handle confidential information with discretion.
6. Comfortable managing multiple stakeholders and acting as the local