Quietvox AG, a leading Swiss company and the world's foremost supplier of audio and radio guide systems, is growing its presence in the Funchal office, Ilha da Madeira.
We are looking for a reliable Secretary Assistant to join our team and provide essential administrative support, with a focus on operational efficiency in our station deployments.
This role will involve hands-on responsibilities in data management, logistics coordination, and team assistance, all while working in a collaborative, international environment that powers innovative audio experiences worldwide.Join us in Funchal to contribute to projects that enhance tours, events, and remote operations.Key Responsibilities:Performing accurate data entry and database field updates for our stations, ensuring all records are current and accessible for team useScheduling courier deliveries and pick-ups for equipment and materials, coordinating timelines to support timely station setups and maintenanceAssisting various support groups with administrative tasksManaging general office duties such as filing, correspondence, and resource organization to maintain smooth daily workflowsFacilitating communications with internal teamsPreparing reports, tracking project progress, and adhering to deadlines using established processesJob Requirements:Fluency in English (written and spoken) is mandatoryMinimum high school education (Ensino Secundário or equivalent)Strong organizational and multitasking skills, with keen attention to detail for data accuracyProficiency in Google Workspace (Gmail, Chat, Meet, Calendar) and MS Office (Word, Excel, PowerPoint, etc.), including basic database handlingPunctual, dependable, and proactive with a team-player mindsetFlexibility for occasional weekends or holidays to align with logistics needsValid driver's license and personal vehicle is a plusImmediate availability to start is advantageousAt Quietvox AG, you'll be part of a supportive team that values initiative, precision, and positivity.
This role offers the chance to grow within a global leader in audio technology while enjoying the unique lifestyle of Funchal.To Apply: Submit your CV and a cover letter detailing your experience in data entry, logistics, or team support to ().
We review applications on a rolling basis.Job Type: Full-timeApplication Deadline: 08/12/2025