Fórum Selecção is looking for a Supply Operations Officer (M/F) for a Corporate Bank
Main tasks and goals:
– Manages all office supplies, namely reprography, press membership / subscription, office materials and related items, according to the defined policies, guaranteeing efficiency in the workplace;
– Maintains inventory of office supplies and orders office supplies, equipment, and services within prescribed
procedures and contractual agreements, ensuring that everything is kept in good working order and is easily accessible to employees;
– Performs the scheduling of routine maintenance, troubleshooting and repair activities regarding office equipment and regularize the associated billing;
– Monitors and reports the expenses and all documentation associated with the management / use of the supplies and equipment and keeps the databases to support supply management updated;
– Participating in the maintenance of the contract management platform. Interacting with those responsible for contracts in order to ensure that they are updated, amended and kept up to date;
– Keeping the archive up to date and actively participating in its maintenance and organisation;
– Interacts with vendors regarding selection, pricing, and delivery of office supplies, equipment, and services;
– Receives purchase orders, checks supplier invoices and validates them to re-invoice services to the business lines, providing the business lines with all invoicing/re-invoicing supporting documents;
– Maintains and develops the structure of operational dashboards in the context of cost monitoring;
– Participates in the preparation of package rebilling elements in collaboration with Workplace financial management;
– Updates databases to keep information up to date with the latest projects and organization;
– Prepares and makes available the information required for customer and supplier quality;
– Participates in all workgroups and initiatives relating to organization and operational efficiency, being part of initiatives to optimize processes and reduce costs as part of an ongoing sustainable development approach.
Profile and skills we look for:
– A bachelor's degree in Logistics, Procurement, or a related field is preferred, though other relevant educational backgrounds will be considered;
– 1 to 3 years of professional experience, with mandatory experience in inventory management;
– General knowledge of the technical aspects of the business is preferred;
– Basic accounting knowledge is valued;
– Demonstrates strong organizational skills and attention to detail in daily tasks;
– Good communication skills and team spirit;
– Good knowledge of English;
– Good knowledge of French.
Possibility of travelling abroad from time to time.
Temporary project: 12 months.
– Schedule between 9.00 am and 6.00 pm (Hybrid)
– Location: Porto