Office Manager (Contract Position)
Location: Faro, Portugal
We are seeking an organized and efficient Office Manager to join our team in Faro, Portugal on a contract basis. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring that all administrative tasks are completed in a timely and accurate manner. This is a great opportunity for someone who is detail-oriented, able to multitask, and has excellent communication skills.
Responsibilities:
- Manage the daily operations of the office, including answering phone calls and emails, scheduling appointments, and maintaining office supplies
- Assist with HR duties such as onboarding new employees, maintaining employee records, and processing payroll
- Coordinate travel arrangements for staff members
- Prepare and distribute memos, letters, and other office documents
- Organize meetings and take meeting minutes when needed
- Handle confidential information with discretion
- Liaise with vendors and suppliers to ensure timely delivery of goods and services
- Maintain office equipment and troubleshoot any issues that may arise
- Keep track of expenses and prepare reports for budgeting purposes
Requirements:
- Proven experience as an Office Manager or similar role
- Excellent organizational skills and attention to detail
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills in English (Portuguese proficiency is a plus)
- Familiarity with basic HR processes such as onboarding new employees and maintaining employee records
- Ability to work independently with minimal supervision
- Prior experience in managing budgets is preferred
- Bachelor's degree in Business Administration or a related field is preferred
Salary:
1300 USD per month
Accommodation:
Accommodation will be provided during the duration of the contract.
Note: This position is open to all candidates regardless of gender. We are committed to creating an inclusive work environment where all employees feel valued and respected.
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