About Us:
CarboCode ir currently looking for a Administrative Assistant to join CarboCode's IP team. This exciting position is a great opportunity for you to work for a developer of a wide range of innovative human care and food products, supporting world-class R&D, pilot-scale manufacturing and commercial operations.
CarboCode's global patent portfolio covers a wide range of technologies, including advanced chemical synthesis, biocatalysis, and biotechnological production of bioactive molecules for nutrition, medical, and cosmetic applications. The Intellectual Property (IP) function plays a key role in supporting the company's innovation-driven culture by ensuring that inventions are properly documented, protected, and managed.
This newly created IP Administrative Assistant role will support the IP Manager in the day-to-day administrative and operational activities related to the company's patent portfolio. You will work closely with the IP Manager, R&D scientists, and external patent counsel, gaining exposure to innovative technologies and the practical management of intellectual property within a growing biotech organization.
This position offers an excellent opportunity to develop hands-on experience in IP administration and to grow within the intellectual property field over time.
This is a 50% part-time position.
Position Summary:
CarboCode is currently looking for a Quality Assurance Manager to support and supervise production teams to ensure activities are conducted in accordance with GMP/ GHPs and the associated risk assessments (HACCP) and to promote Quality and Food safety policies.
The position is in CarboCode's Technology Transfer Center in Cantanhede, dedicated to the technology development, production, and commercialization of glycosphingolipids.
Key Duties and Responsibilities:
Provide administrative support to the IP Manager in managing the global patent portfolio;
Assist with invention disclosure processes, including collecting, organizing, and maintaining invention-related documentation;
Support the coordination with external patent attorneys and service providers for patent filings, prosecution, and formal correspondence;
Maintain and update IP databases, deadlines, and tracking systems to ensure timely filings and actions;
Prepare and organize documents related to patent applications, renewals, and portfolio reviews;
Assist with internal IP reporting, summaries, and presentation materials;
Support the organization of IP-related meetings, including patent committees and internal reviews;
Help ensure compliance with internal IP procedures and documentation standards.
Role Requirements:
Educational background to degree level, preferably in life sciences, chemistry, biotechnology, engineering, law, or a related field;
Initial experience or strong interest in intellectual property, patent administration, or legal/administrative support roles;
Very good organizational skills and attention to detail;
Proficiency with standard office tools (e.g., MS Office) and willingness to learn IP management systems;
Good written and verbal communication skills in English (additional languages are an advantage).
Personal Requirements:
You enjoy working in a structured and detail-oriented environment and are comfortable handling administrative tasks with accuracy and care;
You work well with different stakeholders, including scientists, IP professionals, and external partners, and communicate clearly and professionally;
You are reliable, proactive, and able to manage multiple tasks and deadlines effectively;
You have an interest in intellectual property and innovation and are motivated to learn and develop in this area;
You are a supportive, collaborative team player with a positive and engaged attitude.
What We Offer:
Part-time employment with good contractual conditions in Biocant Park, Cantanhede, Portugal.
Possibility of Home Office
Interesting, diversified, and challenging position.
Company laptop & phone.
A modern, dynamic, international environment where you will have the opportunity for professional and personal growth.
How to Apply: Interested candidates are invited to submit their resume and a cover letter highlighting their relevant experience to ******. Please include "Administrative Assistant in IP" in the subject line.