Jolera is a multinational Global Systems Integrator (GSI) delivering customized IT solutions to a diverse client base, including direct customers and channel partners. With over 550 professionals, we design, implement, and manage technology systems that are effective, scalable, and value-driven. Our services include IT assessments and strategic planning, IT device and infrastructure management, data backup and recovery, cloud and on-premise migrations, enterprise-grade security, and 24/7/365 end-user support in multiple languages. Join us to empower organizations with innovative and reliable IT solutions.
Overview
The Payroll and Administration Specialist is responsible for leading and overseeing payroll operations and HR administrative processes with autonomy and expertise. This role ensures compliance with legal standards and internal policies, drives process improvements, and serves as a key advisor on payroll and administrative matters while delivering excellent service to employees.
Responsibilities
* Payroll: Process monthly payroll with accuracy, timeliness, and compliance with national labor laws and internal policies.
* Oversee relationships with external payroll providers and auditors.
* Maintain payroll records and coordinate reporting and reconciliation with Finance and Accounting teams.
* Manage employee benefits, deductions, and reimbursements.
* HR Administration: Maintain and update employee records in HR systems with data integrity.
* Prepare and submit mandatory labor reports to government entities.
* Assist in reporting and data analysis for HR metrics.
* Respond to employee inquiries related to payroll and HR policies.
* General Process & Improvement: Collaborate with internal departments to ensure smooth administrative operations.
* Support internal audits and external inspections as needed.
* Identify and implement process improvements to enhance payroll and administrative efficiency.
* Monitor regulatory changes and assess their impact on payroll and HR operations.
Qualifications
* Minimum 5–7 years of experience in payroll and HR administration, preferably in a multinational or complex organizational environment.
* In-depth knowledge of labor laws, social security, and tax and payroll regulations.
* Strong analytical, problem-solving, and organizational skills.
* Excellent attention to detail and organizational skills.
* Strong communication and interpersonal abilities.
* Discretion and confidentiality in handling sensitive information.
* Fluent in Portuguese and English (B2).
* Advanced proficiency in HRIS and payroll systems.
* Proficiency in MS Excel.
What We Offer
* Health Insurance: Comprehensive medical coverage.
* Life Insurance & Travel Assistance Insurance: Coverage for business or personal travel.
* 3 wellness days per year (time off): Time to recover or support causes you care about.
* Professional development and growth opportunities.
* Meal & Snacks: Subsidized meals and healthy snacks at the office.
* Company Events & Team Outings: Engaging opportunities to connect with colleagues.
* Referral Program: Rewards for referring talent.
* Pet Assistance: Support for your pets.
* Hybrid Work Options: Flexible work arrangement.
EEO Statement: Jolera is committed to creating a diverse, equal and inclusive workplace. We value differences in ethnicity, gender, age, religion, identity, disability, or any characteristic protected by law.
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