We are looking for a highly efficient and detail-oriented Scheduling Coordinator to provide daily support to a group of senior managers across multiple regions (US, EMEA, and APAC).
If you are tech-savvy, proactive, and thrive in fast-paced international environments, this is the role for you.The RoleAs a Scheduling Coordinator, you will ensure our senior leadership teams operate at peak efficiency.
This role requires more than just booking meetings, it demands sharp judgment, precise time-zone management, and the ability to navigate a high-volume workflow with ease.Key ResponsibilitiesCalendar Management: Maintain and update senior managers' calendars according to client standards, ensuring all appointments are set up accurately.Global Coordination: Schedule and coordinate meetings across US, EMEA, and APAC time zones, managing time conversions and regional holidays with 100% accuracy.Priority Handling: Proactively monitor calendars for conflicts, propose alternative times, and push back on lower-priority requests when necessary.Logistics & Travel: Manage meeting logistics (Teams links, room bookings) and coordinate travel arrangements and expense submissions (Concur) as required.Professional Communication: Act as a reliable point of contact for managers and stakeholders, handling all interactions with discretion and professionalism.What We Are Looking ForExperience: 2+ years of experience in administrative, scheduling, or coordinator roles, ideally within a multinational or fast-paced environment.Communication: Excellent English skills (C1 level) with a business-ready tone in both writing and speaking.Technical Skills: Strong proficiency in Outlook and Teams.
Experience with Concur or similar expense tools is a significant plus.Detail-Oriented: A natural ability to spot conflicts and a commitment to\ "getting it right the first time.
\ "