The Senior Executive Assistant provides comprehensive administrative and logistical support to the Executive Board, primarily assisting the CEO, CSO, and CFO. This role demands exceptional organizational skills, a proactive attitude, and the discretion to handle sensitive information. The assistant acts as a gatekeeper, managing the executive's schedule and ensuring seamless task execution. Additionally, the role involves supporting Investor Relations (IR) and Business Development (BD) activities under the guidance of the Director of IR & BD.
Key Responsibilities
1. Executive Support:
o Manage calendars, schedule meetings, appointments, and travel arrangements.
o Coordinate IR and BD activities, including event enrolments, investor meetings, dinners, roadshows, and individual meetings.
o Assist in BD activities as needed and support the Head of IR & BD.
o Prepare and edit correspondence, presentations, and documents.
o Conduct research, compile data, and prepare reports for executives.
o Manage incoming communications, ensuring timely responses.
2. Meeting Coordination:
o Organize meetings, prepare agendas, take minutes, and follow up on action items.
o Coordinate with stakeholders to ensure effective communication.
o Arrange meeting logistics, including venue setup and catering.
3. Travel Management:
o Arrange detailed travel plans, including flights, hotels, transportation, visas, and meals.
o Process travel-related expense reports and financial documentation.
4. Confidentiality and Discretion:
o Handle sensitive information with utmost discretion and ensure compliance with company policies.
5. Miscellaneous:
o Perform additional duties as assigned.
o Act as liaison between executives and staff.
o Travel may be required depending on the role.
Qualifications
* Bachelor’s degree in Business Administration, Communications, or related field preferred.
* Experience as an executive assistant or similar role, supporting C-level executives is highly preferred.
Skills and Attributes
* Proficiency in English.
* Excellent organizational and time management skills.
* Strong communication skills, both written and verbal.
* Creative problem-solving and teamwork abilities.
* Event organization skills.
* Proficiency in Microsoft Office Suite.
* Ability to multitask and prioritize in a fast-paced environment.
* High professionalism and attention to detail.
* Ability to work independently and collaboratively.
Personal Attributes
* Discretion and confidentiality.
* Proactive, self-motivated, adaptable, and resourceful.
* Strong problem-solving skills.
* Flexible and resilient in a dynamic environment.
Work Location
* 2 days per week at our Porto Office.
Join MoonLake for an exciting opportunity! We offer a supportive learning environment, impactful projects in biotech, flexible work arrangements, and clear career growth pathways. Our core values include striving for stellar science, going beyond norms, and unlocking value for investors and communities.
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