Job Title: Document Management Specialist
Job Description:
The Document Management Specialist will oversee the document flow in engineering projects, ensuring seamless collaboration and information exchange among team members.
This involves managing reports, drawings, comments, meeting minutes, letters, technical queries, and correspondence records.
* Developing and implementing documentation workflows within the electronic document management system.
* Maintaining the Document Distribution Matrix (document distribution list) and the Master Document Register.
* Preparing project-specific Document Management Procedures or establishing the document control process, associated records, information flows, etc.
* Transmitting project documents to clients.
* Compiling reports for the Project Manager, Discipline Lead, and Engineers regarding document status, delays, risks of delay, progress, etc.
Required Skills and Qualifications:
To succeed in this role, you must have experience in document management, preferably in large-scale engineering projects.
A minimum English level of B2 is required, along with expertise in document management platforms (Electronic Document Management Systems), particularly M-Files.
We offer flexible working hours, with a guaranteed 40 hours/week over six months. The service can be performed fully remotely; however, occasional interaction with the end client at their Lisbon office may be required.