A multinational company operating in the chemical supply sector is looking to strengthen its team in Portugal with the addition of a Logistics Administrative professional.
Key Responsibilities:
* Manage and monitor the full sales and purchase cycle of transactions.
* Purchasing: Coordinate with suppliers regarding purchase orders, product availability, loading instructions, booking slots, and ensure receipt of all required documentation.
* Sales: Liaise with customers to ensure timely delivery, correct packaging, and provision of all necessary documentation for smooth unloading, in accordance with the sales contract.
* Prepare and issue documentation as per contractual requirements, including:
Sales invoices
Certificate of Analysis (CoA)
Delivery notes / Packing lists
Insurance certificates (for CIF shipments)
Transport documents: Bill of Lading (B/L) or CMR (for road transport)
Certificate of Origin (COO)
ATR, EUR1, Excise documents
Legalization of documents via embassies and/or chambers of commerce
* Book and follow up on transport orders with designated logistics partners.
* Coordinate warehousing operations, including inbound/outbound logistics, storage, repacking, filling, and labeling.
* Communicate with customs agents and follow up on import/export declarations.
* Perform quality assurance by verifying supplier CoAs against sales specifications.
* Issue purchase orders for all services and validate incoming invoices related to customs, demurrage, transport, and storage.
* Report claims to the designated HSEQ contact.
Requirements:
* Strong communication and organizational skills.
* Previous experience in a similar role within the import/export or logistics sector.
* Fluency in English (spoken and written).
Location:
* Quinta da Beloura, Sintra (Portugal).