We are seeking a committed HR Specialist & Office Manager (f/m/d) to support the setup and ongoing operations of our new Lisbon office. This role will play a key part in driving both HR initiatives and office management locally. You will be integrated into our Pan-European HR team and collaborate closely with the local leadership in Portugal.
The Role:
Responsible for the operational HR services and the employee life cycle and ensuring a smooth personnel administration, preparing contracts, general correspondence, work permits, managing employee benefits, monthly payroll administration etc.Taking charge of the recruitment for all positions in Portugal, utilizing appropriate methods to find the best candidates. Managing an efficient search and selection process, coordinating interviews and ensuring a good candidate experienceEnsuring compliance with labour law regulations and advising management on HR related issues. Providing guidance to local employees on HR practices.Point of contact for all employees for administrative, and social security-related questions (first-level support) and contact person for external entities (authorities, offices, etc.)Ensuring data quality in the personnel system (Workday), correct recording of all relevant changes (e.g., for payroll)Taking charge of office and facility management duties. Act as the liaison between employees and cross-functional teams (IT, Facilities, HR Operations) to address onsite needsProviding effective administrative assistance to management and teamsEnsuring a well-maintained and organized office space, overseeing facilities, supplies, and equipmentCoordinating special projects and initiatives as assigned, ensuring timely completionThe Expertise:
A bachelor's degree in human resources or a related fieldMinimum of 3 years of experience in HR, with a focus on recruitment and personnel administration, preferably in the financial services industryExpertise in office management and coordination Strong organizational and time management skillsExcellent interpersonal skills and the ability to build strong relationships with internal and external stakeholders. A proactive, positive attitude with a willingness to tackle challenges head-onStrong organizational and time management skillsLanguages: Fluent in English and Portuguese. Any further language skills are a plus In this role, you engage in meaningful work that impacts the growth and success of our organization. We look forward to welcoming a talented and motivated individual to our team :)