Principal Assistant – Business Management
Oeiras, Portugal | Office-based | Full-time
Security Clearance Required
At wBrain, we are looking for a highly organized and proactive Principal Assistant – Business Management to support senior managers and leadership teams in a complex, international environment.
This role combines business administration, project coordination, stakeholder management, and reporting, playing a critical part in ensuring operational efficiency and informed decision-making.
Role Mission
Provide end-to-end business and administrative support to leadership teams, ensuring effective coordination of resources, information flow, project activities, and stakeholder engagement in a secure and structured environment.
Key Responsibilities
* Manage business administration services and provide direct support to senior managers and leadership teams;
* Coordinate calendars, prioritize meetings, and handle sensitive and confidential information;
* Ensure managers have the required information, documentation, and resources to support decision-making and cross-team coordination;
* Facilitate information flow and knowledge sharing across departments;
* Create, track, and manage multi-level task plans for self and team members;
* Manage project portals, document repositories, and produce regular project status reports;
* Support project delivery activities, including scope, timelines, resources, risks, issues, and change management;
* Implement and monitor information and records management policies and controls;
* Coordinate stakeholder communications, workshops, and events;
* Prepare meeting agendas, minutes, and track action plans;
* Support resource planning and allocation, working closely with Resource Managers;
* Monitor performance indicators and identify risks related to information usage;
* Recommend remediation actions where process or information gaps are identified.
Required Skills & Experience
Education & Professional Experience
* Higher vocational education with at least 5 years of relevant experience,
* or secondary education with at least 3 years of relevant experience;
Technical & Functional Skills
* Strong analytical, business analysis, and reporting skills, including Power BI;
* Experience working with Agile methodologies and Kanban tools;
* Proficiency in project planning, control, and resource management tools (e.g. MS Project, ServiceNow);
* Solid understanding of project coordination and administrative governance;
Soft Skills
* Excellent interpersonal, communication, and stakeholder management skills;
* Proven ability to build effective relationships with internal and external stakeholders;
* Strong planning, prioritization, and problem-solving capabilities;
* Ability to manage multiple tasks in complex environments;
* High level of discretion and integrity when handling confidential information.
Security Requirements
* Valid Security Clearance is mandatory and must be maintained throughout the engagement.
Engagement Details
* Location: Oeiras, Portugal
* Work Model: On-site, full-time
* Start Date: 9 February 2026
* Contract Duration: 836 hours
* Application Deadline: 15 January 2026
Interested?
Send your CV to andre.cabral@workerbrain.com with the subject line:
"Principal Assistant – Business Management"