Quietvox AG, a leading Swiss company and the world's foremost supplier of audio and radio guide systems, is growing its presence in the Funchal office, Ilha da Madeira. We are looking for a reliable Secretary Assistant to join our team and provide essential administrative support, with a focus on operational efficiency in our station deployments. This role will involve hands-on responsibilities in data management, logistics coordination, and team assistance, all while working in a collaborative, international environment that powers innovative audio experiences worldwide.
Join us in Funchal to contribute to projects that enhance tours, events, and remote operations.
Key Responsibilities:
* Performing accurate data entry and database field updates for our stations, ensuring all records are current and accessible for team use
* Scheduling courier deliveries and pick-ups for equipment and materials, coordinating timelines to support timely station setups and maintenance
* Assisting various support groups with administrative tasks
* Managing general office duties such as filing, correspondence, and resource organization to maintain smooth daily workflows
* Facilitating communications with internal teams
* Preparing reports, tracking project progress, and adhering to deadlines using established processes
Job Requirements:
* Fluency in English (written and spoken) is mandatory
* Minimum high school education (Ensino Secundário or equivalent)
* Strong organizational and multitasking skills, with keen attention to detail for data accuracy
* Proficiency in Google Workspace (Gmail, Chat, Meet, Calendar) and MS Office (Word, Excel, PowerPoint, etc.), including basic database handling
* Punctual, dependable, and proactive with a team-player mindset
* Flexibility for occasional weekends or holidays to align with logistics needs
* Valid driver's license and personal vehicle is a plus
* Immediate availability to start is advantageous
At Quietvox AG, you'll be part of a supportive team that values initiative, precision, and positivity. This role offers the chance to grow within a global leader in audio technology while enjoying the unique lifestyle of Funchal.
To Apply: Submit your CV and a cover letter detailing your experience in data entry, logistics, or team support to []. We review applications on a rolling basis.
Job Type: Full-time
Application Deadline: 08/12/2025