Information & Document Management Expert (Remote)
Contract Details
Start Date: August 2025
Contract Duration: 440 working days
Working Model: 100% Remote within Europe (Offices based in Frankfurt, Germany)
Equipment: Provided by the European Commission
About the Project
We're looking for an Information & Document Management Expert to help design, implement and enforce secure document classification systems, ensuring alignment with EU regulations and Commission standards.
What You'll Do
As an external expert, your role will be critical in ensuring secure, efficient and compliant handling of information. Key responsibilities include:
Liaise with internal stakeholders (business, technical, security) to gather and consolidate document management requirements.
Design and maintain AMLA's document classification and management policy.
Support technical implementation across Microsoft environments (M365, SharePoint, Azure).
Ensure regulatory compliance in line with Commission standards (e.g. ARES system).
Assist the DPO and Security Officer in process control and policy adherence.
Draft documentation, awareness content and control mechanisms.
Conduct impact assessments on technologies (e.g. cloud, AI, encryption).
Support communication with DIGIT experts for smooth technical execution.
Your Profile
5+ years of higher education.
Proven experience in document classification and management in the EU institutional context.
Expertise in Microsoft 365, SharePoint, Azure.
Familiarity with EU data protection policies and security classification standards.
Strong communication skills with both technical and non-technical audiences.
Proficiency in English and French (written & spoken).
Excellent documentation, analytical and problem-solving abilities.
Capable of working autonomously under strict confidentiality and high standards.
Preferred Skills & Certifications
ITIL, Prince2 or equivalent project management certifications.
Azure Fundamentals or higher-level certifications.
Strong knowledge of IAM, data protection, logging, and access monitoring.
Ability to create SOPs for both intranet and extranet platforms.
Ready to join a mission-critical EU initiative?
Apply your expertise to help build the future