Location: Barreiro | Schedule: Full-time
Full-time with standard working hours from Monday to Friday, 9 AM – 6 PM, with flexibility for special events and project needs
We are seeking a highly organized and detail-oriented Producer to join our team. The ideal candidate will provide essential support and oversight across various project phases, ensuring that all planning and execution stages are properly monitored. The Producer will work closely with the production team and the Sr Project Manager, contributing to administrative and operational workflows while ensuring efficiency and organization. This role reports to the Senior Project Manager .
If you are interested in this opportunity, please send your CV to hr@cultural-affairs.com
This is the only way to apply
Key Responsibilities
* Budget Preparation: Assist in preparing detailed budgets, ensuring all costs and expenses are accounted for to prevent unexpected issues during project execution
* Client Deck Updates: Maintain and update presentation decks with relevant project information, progress reports, and delivery forecasts
* Email and Basecamp Management: Manage project-related communications through email and Basecamp, ensuring alignment among team members and stakeholders
* ERP Management: Support financial and logistical tracking by maintaining accurate records in the ERP system
* Production File Preparation: Create and manage production files using standardised templates to streamline workflows and maintain well-structured project documentation
* Status Reports: Prepare and distribute regular status reports, keeping the team informed about project progress, upcoming tasks, and potential challenges
* On-Site Production: Participate in fieldwork to ensure project execution aligns with planning, acting as a key support for the production team and Project Manager
* General Administrative Support: Assist with occasional administrative tasks as needed, adapting to the evolving requirements of each project
* Organisation & Documentation: Maintain structured and categorised project files on Google Drive to facilitate accessibility and efficiency
Requirements
* Education: Background in Visual Arts, Production, or a related field is preferred.
* Experience: Prior experience in production within an international context is an advantage and proven experience coordinating field teams.
* Driver's license
* European passport
What We're Looking For
* Strong organisational skills and attention to detail
* Ability to work collaboratively within a team
* Flexibility to adapt to different schedules and travel abroad when necessary
* Excellent communication skills
* Problem-solving profile
* Proficiency in digital tools such as Basecamp, ERP systems, and document editing software