Lead and mature AUTODOC's Corporate IT Project Portfolio Management (PPM) function—ensuring that the €3-5 million annual portfolio of 60+ initiatives is selected, prioritised, executed and monitored in a way that delivers measurable business value, supports the Corporate IT strategy, and the wider AUTODOC's business strategy. The Head of Project Portfolio Management is leading the team of project managers.
Responsibilities
Portfolio Governance & Strategy Alignment
* Ensure Corporate IT Portfolio is managed in accordance with Company's PPM framework, stage-gates and facilitate governance forums.
* Align project selection and prioritisation with Corporate IT strategy, OKRs and enterprise goals.
* Provide advisory recommendations on project approval, continuation or termination.
Methodology & Standards
* Roll out v1 of the AUTODOC PPM methodology;
embed it with project managers, sponsors and stakeholders.
* Define and enforce artefact standards (business case, RAID log, status report, benefits-realisation plan, post-implementation review).
* Continuous improvement: drive and facilitate improvements, based on lessons learned. Adjust methodology and ways of working accordingly.
Portfolio execution
* Ensure timely delivery of the strategic projects, managed by the PPM team
* Change Request Management: ensure critical project parameters, such as scope, budget and schedule are under control, and change request controls are in place
Reporting & Analytics
* Publish monthly portfolio progress reports and dashboards, highlighting financials, schedule, risk and benefits realisation.
* Track Corporate IT KPIs and produce quarterly strategy-execution reports (QPRs).
Benefits Management & Financial Control
* Partner with Finance to quantify, track and validate project benefits;
establish post-implementation evaluation procedures.
* Monitor €3-5 million capex/opex envelope and forecast variance.
People Leadership & Community Enablement
* Directly manage a PMO team of six (project managers, coordinator, portfolio manager).
* Foster a wider community of practice for ~20 distributed project leads, providing coaching, templates and quality assurance.
Tooling & Continuous Improvement
* Evaluate and recommend fit-for-purpose PPM tooling once methodology adoption is at scale.
* Drive continuous improvement of delivery practices (waterfall for projects, agile for product backlogs).
Stakeholder Engagement
* Serve as trusted advisor to the VP Corporate IT, project sponsors and C-level stakeholders across Finance, Supply Chain, and Product on the matters related to Projects Portfolio Planning and Execution.
* Facilitate steering-committee and executive-level decision making with clear, data-driven insights.
Requirements
* 10+ years in project, programme and/or portfolio management, with at least 3 years leading a PMO/PPM function.
* Demonstrated success managing mixed portfolios (technology, business operations) of €3 million+ and 50+ initiatives.
* Background in e-commerce—ideally automotive—or high-volume B2C/B2B digital businesses.
* Hands-on experience introducing or maturing PPM methodologies, benefits management and executive reporting in distributed, multilingual environments.
* Track record of coaching project managers and influencing senior stakeholders without direct decision rights.
* Portfolio credential (PfMP) or Agile/SAFe certification
* Familiarity with SAP, WMS or large-scale ERP roll-outs
* Bachelor's degree in Business, Engineering, Computer Science or related field
* PMP or PRINCE2 Practitioner certification
* Fluency in English (company working language)
* Advanced knowledge of portfolio & project management best practice
* Strong leadership and engagement skills, with the ability to influence others and help them to work together towards a shared objective
* Excellent organizational skills with the ability to manage multiple priorities
What do we offer:
* Competitive salaries based on your professional experience
* Annual vacation of 25 working days and 1 additional day off on your birthday
* Meals Allowance
* Healthcare Insurance
* Mental Wellbeing Program- providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and work-related issues.
* AUTODOC Corporate Discount
* Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching
* Free English and German language classes
* Referral Program with attractive incentives
* Flexible working hours and hybrid work
* Fast growing international company with stable employment