The Administrative Assistant provides high-level organisational and operational support to ensure the smooth running of day-to-day activities. This role requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
* Manage complex calendars, scheduling meetings, appointments, and travel arrangements
* Prepare correspondence, reports, presentations, and briefing materials
* Coordinate internal and external communications across stakeholders
* Organise meetings, including logistics, agendas, minute-taking, and follow-up actions
* Maintain accurate records, databases, and filing systems
* Support budget tracking, expense management, and invoice processing
* Liaise with vendors, partners, and service providers
* Handle confidential information with discretion and professionalism
* Anticipate administrative needs and proactively resolve issues
Skills & Experience
* Proven experience in an administrative or executive support role
* Excellent organisational and time-management skills
* Strong written and verbal communication abilities
* High level of accuracy and attention to detail
* Proficiency in Microsoft Office and digital collaboration tools
* Ability to work independently and manage competing priorities
* Professional judgement and discretion
Personal Attributes
* Calm under pressure
* Solution-oriented
* Highly reliable and accountable
* Structured and methodical
* Strong interpersonal skills