About The Job
* The Administrative Assistant role is to ensure high-quality support to Executives, Senior Managers and Teams based across BNP Paribas's locations, in achieving their strategic objectives by dealing with administrative tasks. This role is inserted in a fast-paced environment, where it's expected to come up with innovating solutions that offer a smarter way forward, always operating with a sense of urgency and discipline. Smart Office is a Shared Service Centre dedicated to Administration services. Client relations are at the cornerstone of its strategy, with the primary aim of developing long-term relationships and supporting partners in making the best use of their time by offering them a focus on administrative duties
Your Main Activities Are
* Five full administrative and secretarial support to service partners based locally and/ or onshore, across all locations of BNP Paribas
* Management of daily calendars/ agendas, organizing meetings with multiple recipients/ stakeholders and booking meeting rooms/ digital and/ or VC calls, ensuring all logistic support
* Manage corporate travel arrangements, including booking of flights, trains, hotels, cars, taxi and others, ensuring a consistent adherence to the appropriate policy according to the entity or location
* Manage out-of-pocket expense claims and invoices, as well as monitoring and controlling of costs resports handled, in a timely and accurate time
* Assistance in tasks falling under the management of access rights, IT support requests and follow-ups, requests linked to applications/ licenses, update of mailing lists and shared mail boxes
* Ensure the administrative follow up on arrival/departure of collaborators, including handling requests of UID's, IT tools & access badges, as well as directory updates
* Provide co-ordination and support for other Administrative Assistants, including covering for absences/sicknesses
* Other transversal tasks may include: Visa arrangements and liaison with Embassies, business cards demands, document production and editing (in Word or PowerPoint), events organization, catering ordering, document translations and ad-hoc queries and demands.
Profile And Skills To Success
* Ability to collaborate/Teamwork
* Adaptability
* Attention to detail/rigor
* Client focused
* Communication skills - oral & written
* Ability to develop and leverage networks
* English (Fluent), French (Operational)
* MS Office Pack Microsoft Powerpoint
* Outlook
Why joining BNP Paribas?
* Leading banking institution
BNP Paribas is the European Union's leading