Start date: February 2026
Clearance: NATO Secret or equivalent
Location: Oeiras, Portugal
Requirements:
* Strong analytical, business analysis, Power BI, and reporting skills
* Strong experience with agile ways of working and tools for Kanban boards
* Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now)
Duties:
* Manages the delivery of business administration services
* Manages time and diary for individual senior managers and leadership teams
* Filters and prioritizes meeting requests
* Handles sensitive, confidential information
* Ensures managers have the information and resources needed to support ongoing processes and changes in processes and enable effective cross-team coordination
* Supports department-wide information flow and alignment of administrative activities across teams
* Contributes to a culture of knowledge sharing, flexibility and mutual team support
* Creates multi-level and repeating tasks for self and others including tracking of departmental actions
* Manages multiple calendars using features such as 'show through' and adding tabs
* Helps others understand the wide range of functions available with calendaring software
* Adds notes, attachments or reminders to tasks or appointments for self and others
* Prints using varied and complex setup, designs and page combinations
* Compares and contrasts functionality among different releases
* Facilitates the structured sharing of key information, decisions, and updates across the department
* Recommends remediation actions as required
* Identifies risks around the use of information
* Reports on the consolidated status of information controls to inform effective decision-making
* Monitors the implementation of effective controls for internal delegation, audit and control relating to information and records management
* Supports the implementation of information and records management policies and standard practice
* Maintain project portals and document libraries
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