In
VEOLIA WATER TECH
, we are seeking an
Administrative and Office Manager
to join our dynamic team and play a crucial role in supporting our comprehensive administrative operations. As a global leader in water treatment solutions committed to optimizing water resources and environmental sustainability, we offer you the opportunity to contribute to creating a more sustainable future.
Main resposibilities:
Administrative and Office Management
* General administrative tasks coordination
* Office processes optimization
* Internal and external communications management
Financial and Billing Administration
* Invoice management and approval
* Accounting accruals control
* Billing inquiry resolution
* Expense monitoring and analysis
Procurement and Supplier Management
* Purchase Orders creation and tracking
* Comprehensive supplier administration
* Purchasing process supervision
* Order and acquisition coordination
Document Management
* Procedures circulation and review control
* Proposal development and monitoring
* Document archive maintenance
Organizational Support
* Meeting coordination and follow-up
* Team project support
EHS Administrative Support
* Occupational medical examinations requisition
* Health & Safety documentation administration
* PPE requisition management
* Business Activities Coordination (Coordenação de Atividades Empresariais) management and monitoring
Requirements
● Bachelor Degree (
Licenciatura
) in Finance, Business Administration or related field
● Invoice management, receipt verification, and account reconciliation
● Proficiency in Google tools (Docs, Sheets, Slides)
● SAP proficiency
● Portuguese proficiency (essential)
● English proficiency (essential)
● Spanish proficiency (very valuable)
Key Behavioral Skills:
● Excellent written and verbal communication skills
● Multitasking
● Teamwork ability
● Problem-solving skills
● Attention to detail
● Time management and organizational skills