Office Assistant - Asset Management Company
(m/f)
Referencia: JN -062025-6775192
Adicionado em 04.07.2025
Sobre os nossos clientes
Our client is a known Asset Management company.
Descriçăo da oferta
The Office Assistant plays a crucial role in keeping the office running smoothly and ensuring a pleasant environment for everyone. This professional will be responsible for providing general administrative support and efficiently managing various office demands. Key responsibilities include handling the daily needs of the Office and Partners, managing various administrative tasks, and providing any support required to the team.
Description
Reporting directly to the Partners your main responsibilities will be:
Administrative Support: Organise and schedule flights, hotels, appointments and office activities.
Manage correspondence, including emails and phone calls in a prompt and professional manner.
Office Organisation: Manage office supplies inventory and place orders when necessary.
Ensure the organisation of the office.
Team Support: Assist colleagues and managers with various tasks on the ongoing projects.
Coordinate with various departments to ensure the smooth running of the office.
Other Tasks: Handle mail distribution, courier services, and other administrative duties.
Assist Partners with their professional needs.
Support event planning and coordination (meetings, conferences, etc.)
Profile
The ideal candidate will have:
Professional School or University education (preferred).
Strong organisational skills with attention to detail.
A proactive and adaptable approach to work.
Excellent written and verbal communication.
Proficiency in Microsoft Office Tools (Outlook and Word mandatory, Excel is a plus).
Ability to multitask and manage time efficiently.
Handle confidential information with professionalism and discretion at all time.
Friendly and professional interpersonal skills.
Fluency in English and Portuguese. Spanish is a plus.
Job Offer
Working in a fast-growing & international environment.
Have a real contribution and impact on the organisation.
O que procuramos
office assistant, recepcionista
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