About UNICEF
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. For over 75 years, UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up. UNICEF is funded entirely by voluntary contributions of individuals, businesses, foundations and governments.
Job Purpose
Be a trusted partner to the Executive Director and enable the Executive Director to maximize his impact by helping balance priorities and communicate effectively, working closely with the Executive Director's leadership team.
Main Duties
Provide professional, timely and proactive support to the Executive Director and the team, including:
· Diary and meeting support
· Proactively manage their diary including effective forward planning, arranging meetings, mapping deadlines and ensuring precision across numerous time zones;
· Ensure Executive Director is well prepared for meetings, including quick access to agendas, background papers;
· Attend and minute meetings, including disseminating and tracking decisions and actions;
· Prepare and coordinate virtual briefing packs, prepare high quality materials including reading packs, travel packs, PowerPoint presentations.
· Monitor and administer the Executive Director's budget and process invoices, payments and expenses
· Monitor, read, draft and manage the Executive Director's emails and correspondence, identifying priorities for attention.
· Proactively manage Director's diaries including effective forward planning, arranging meetings, mapping deadlines and ensuring precision across numerous time zones
· Manage and co-ordinate senior management meetings, including managing and administering the logistics of both face to face and virtual meetings effectively
Qualifications and Competencies of a Successful Candidate
* Bachelor's degree in Office Administration, Secretarial Studies, Languages, Literature, or other related field;
* Proven successful track record of being a senior administrator or PA to a member of the Executive team in a global organisation, including exceptional diary management;
* Effective time-management, organisation and prioritisation skills, including ability to manage multiple projects and priorities and to keep track of high volumes of information within a busy environment;
* Strong diplomacy and problem-solving skills;
* Demonstrate discretion and professionalism when handling sensitive business and organizational issues;
* Excellent communication skills (written and verbal), including ability to assimilate information quickly and produce accurate minutes, clear powerpoint presentations and written briefings;
* Digitally literate with excellent IT skills, particularly for setting up virtual meetings and effectively using Microsoft Office tools, with extensive experience of using PowerPoint and creating simple and compelling presentations;
* Fluency in English and Portuguese, both written and oral.
What We Offer
· Hybrid work model with flexibility.
· A sustainable office environment.
· Additional vacation days and a special day off for your birthday.
· Flexible afternoons for family time.
· Fresh fruit in the office.
· Health insurance.
· A dynamic, purpose-driven culture with opportunities for professional growth.
Values
UNICEF's work is guided by the values of Care, Respect, Trust, Integrity, Accountability, and Sustainability. We are committed to upholding these values in all that we do.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will undergo rigorous reference and background checks and are expected to adhere to these standards and principles.
How to Apply
If you are passionate about this opportunity and meet the qualifications, please send your motivational letter* and resume to with the reference EA-2025, until 21/12/2025. Selected candidates will be contacted within three weeks.
(*) Candidates who do not submit a motivational letter will not be considered.