Operations Executive – TAO (Talent, Admin & Operations)
Location: Lisbon, Portugal (Hybrid)
Envertiz Consultancy is recruiting a passionate and qualified Operations Executive to join a dedicated TAO (Talent, Admin, and Operations) team in Lisbon, Portugal. This hybrid role requires an individual who thrives in a paced, dynamic environment, is oriented, driven, and capable of managing multiple priorities effectively.
* Fluency in English and Portuguese is mandatory, and international experience is highly preferred.
* Immediate Joiner - Candidates must be currently based in Portugal with the right to work locally.
Key Responsibilities
* Manage diaries and calendars for senior management; coordinate daily operations and business activities.
* Organize and support meetings, travel, bookings, and events (both internal and external).
* Act as the primary point of contact for external service providers such as lawyers, banks, auditors, and vendors.
* Support senior leadership in projects, meetings, and making processes.
* Lead recruitment activities including job postings, candidate coordination, employment agreements, onboarding, training, and leave management.
* Maintain employee records, manage HR databases, and assist with internal HR analysis.
* Coordinate team meetings, company events, and employee engagement activities.
* Oversee office operations, including document management, office logistics, and subscriptions.
* Support visa, insurance, and employee mobility processes.
* Collaborate with internal teams to implement new technologies and process improvements that drive operational efficiency.
* Liaise with partners, stakeholders, and vendors on contracts, proposals, and ongoing partnerships.
* Ensure a collaborative, productive, and organized office environment.
Required Skills & Experience
* Bachelor's degree in Business Administration, Finance, or a related field.
* Minimum 1 year of experience in operations, administration, or project management—preferably within an international organization.
* Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
* Analytical, organized, and driven, with exceptional attention to detail.
* Excellent interpersonal and communication skills.
* Ability to work collaboratively in a multicultural environment and manage multiple priorities efficiently.
* Adaptable, calm under pressure, and flexible to shifting business needs.
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