About us
At Porto Business School, we are committed to innovation, entrepreneurship and transformative learning. As part of the University of Porto, we combine academic excellence with close links to the business world, supporting both individuals and organisations in their development.
Our community brings together people with diverse backgrounds, perspectives and talents, working in a collaborative and international environment focused on impact, innovation and continuous learning.
Role Description
We are looking for an Executive Support & Travel Coordinator to join our team.
This role provides high-quality administrative and organizational support to the School's leadership while coordinating national and international travel arrangements for staff. The position plays a key role in ensuring the efficient management of executive agendas, meetings and institutional travel processes, contributing to the smooth functioning of leadership activities and to the consistent application of the School's travel policies.
Key Responsibilities
Executive Support
* Provide administrative and organizational support to the Board and senior leadership.
* Coordinate agendas, meetings and priorities, ensuring efficient scheduling and follow-up.
* Prepare and organize documentation related to executive meetings and institutional activities.
* Manage calendars, correspondence and administrative follow-up of key matters.
* Ensure confidentiality and accuracy when handling sensitive information.
Travel Coordination
* Coordinate national and international travel arrangements for staff in accordance with the School's travel policies.
* Organize travel logistics including flights, transportation and related documentation.
* Act as the main point of contact with travel agencies and service providers.
* Support staff in the planning and preparation of business trips.
* Monitor travel processes to ensure efficiency, compliance and cost awareness.
Administrative Coordination
* Maintain organized records of travel documentation and administrative processes.
* Support the preparation of travel-related expense documentation when required.
* Contribute to the continuous improvement of administrative and travel coordination procedures.
Candidate Profile
Education
* Degree or relevant training in Administration, Management, Tourism, Hospitality or related areas.
Experience
* Previous experience in executive assistance, administrative coordination or travel management roles.
* Experience supporting senior leadership or executive teams will be valued.
Skills
* Strong organizational and planning skills.
* Ability to manage multiple priorities with attention to detail.
* Excellent interpersonal and communication skills.
* Discretion and ability to handle confidential information.
* Proficiency in digital tools and office applications.
* Fluency in English.
Personal Attributes
* Service-oriented mindset.
* Reliability and sense of responsibility.
* Proactive and solution-oriented approach.
* Ability to work in a dynamic and international environment.
Our Culture
Porto Business School is an equal opportunity employer. We value diversity and inclusion and welcome applications from all qualified candidates.