About the Role
We are seeking a skilled Associate Legal Project Manager to join our team. In this role, you will be responsible for managing various projects across multiple operational territories in conjunction with our international legal team.
Your primary responsibilities will include planning, assessment, development, coordination, and implementation of data privacy workstreams and new legislation and policies (approximately 60% of the role). Additionally, you will be responsible for the legal team's invoicing and billing processes (approximately 40% of the role).
Key Responsibilities
1. Privacy (approximately 60%):
2. 3. Work on data privacy matters applicable to the Farfetch Group (including implementation of new laws, training programs, ways of working, privacy risk management responding to privacy/subject access requests and marketing initiatives);
4. Implement data privacy roadmap to reflect new legislation (UK/EU/US and other key territories) and Farfetch policy;
5. Serve as the operational lead for our privacy management program, coordinating the timely response to Data Subject Rights (DSR) requests, facilitating Data Protection Impact Assessments (DPIAs), New Initiative Assessments (NIA) and managing the operational lifecycle of our Data Processing Agreements (DPAs)
6. Ensure that project scope and deliverables meet the needs of the stakeholders;
7. Collaborate with the global Legal team and cross-functional partners (e.g., Tech, Infosec, Marketing, People) to implement new privacy initiatives, training needs/programs, and ways of working;
8. Assess and identify the potential risks that may affect each project and implement strategies for its mitigation. Coordinate with other teams to guarantee proper definition and delivery of main project milestones;
9. Build relevant project documents (charter, scope, project plans, status reporting, RACI, RAIDs, and others) throughout the project life-cycle;
10. Identify and track key success metrics of each initiative;
11. Evaluate all deviations and propose improvement plans/actions and measure activity performance against the baseline plans
12. Billing and Invoicing Support (approximately 40%):
13.
* Own and provide support to the legal team on the ordering, invoicing and billing process, using our billing management system and the accounting system, identifying and implementing improvement measures;
* Serve as the primary point of contact for the Legal team and external counsel/service provides on all invoicing, billing, and system-related queries
* Provide a customer-centric, efficient and seamless experience to the Legal team, responding to system, policy and process queries;
* Maintain and improve all procedural documentation and playbooks;
* Be the central point of contact with Farfetch Legal's invoicing platform service provider;
* Liaise with outside counsel to ensure compliance with Farfetch Legal billing guidelines;
* Manage the matter management system to ensure accuracy and reconciliation with invoices, working with both the Legal team and outside counsel;
* Manage WIP and accruals process, ensuring alignment with internal financial systems and records per our billing management system;
* Run regular, periodic reports and proactively communicate these to the team (e.g., spend vs budgets)
Requirements
* 3+ years' project management experience in a similar role;
* Effective communication skills, delivering messaging and business strategy and plans;
* Experience working with multiple territories and global teams;
* Strong work ethic and attention to detail, highly organized and efficient;
* Direct hands-on experience with OneTrust, Jira, Confluence, Coupa, and/or an e-billing platform like Brightflag would be highly beneficial;
* CAPM/PMP certification and/or CIPP/CIPM type privacy certifications would be beneficial;
* Proactive and able to work well on an autonomous basis, as well as within a team;
* Fluent in English, both written and spoken is mandatory
Benefits
* Health insurance for the whole family, flexible working environment and well-being support and tools;
* Extra days off, sabbatical program and days for you to give back for the community;
* Training opportunities and free access to Udemy;
* Flexible benefits program
About Us
We value diversity and inclusion at our company. We make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law, physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other classification protected by applicable federal, state or local laws or ordinances.