Department:
Finance
Location:
Portugal/Torres Vedras
Description
Working for GGS Spain/GGS Portugal and GGS International Ltd, this person will be responsible for:
* Manage payment processes for both external and intercompany suppliers.
* Manage the employee expense process, expense report approval, accounting, and payment preparation
* Daily management of bank transactions. Accounting for collections and payments.
* Manage the CONCUR application (employee expense management system)
* Perform account reconciliation with other companies in the group (Intercompany Statements).
* Making accurate accounting entries in the ERP system, ensuring compliance with the company's financial policies, procedures, and legal requirements.
* Responding to emails from suppliers and other stakeholders, handling inquiries and maintaining effective communication.
* Performing account reconciliations, ensuring accuracy and resolving discrepancies in a timely manner.
* Assist in monthly closing processes
* Carrying out bank reconciliations to match financial records with bank statements.
* Analyzing open balances for both customers and suppliers, taking necessary actions to resolve discrepancies.
* Conducting detailed analysis of Goods Received Not Invoiced (GRNI) to ensure accurate financial reporting.
* Assist in process improvement and automation using Microsoft Office 365 tools such as PBI, Power Automate, Excel, and more.
Key Responsibilities
* Enter data and accurately record financial transactions in the ERP system.
* Assist in preparing financial statements and reports.
* Help maintain financial databases and filing systems.
* Reconcile bank accounts and other financial accounts.
* Process payments and ensure compliance with company policies and procedures.
* Prepare payments to external suppliers and Intercompany.
* Carry out reconciliation with other companies in the group.
* Support the preparation and coordination of audits and other financial evaluations.
* Provide assistance to the finance team in other areas as needed.
Skills, Knowledge & Expertise
SKILL AND COMPETENCIES
* Attention to detail and accuracy in maintaining financial records.
* Effective communication skills to interact with vendors, clients, and internal stakeholders.
* High ethical standards and discretion with confidential company information.
* Ability to meet deadlines and manage multiple tasks simultaneously.
* Methodical and well-organized.
* Teamwork-oriented.
* Results-driven with a focus on achieving objectives.
* Adaptability and willingness to take on new challenges.
* Strong sense of responsibility regarding confidential information.
* Proactive and dynamic: not afraid to take initiative or make suggestions, and able to adapt to new challenges and situations.
Educacion And Experience
Education Level:
* Proficiency in Spanish and/or Portuguese.
* High level of English
* Proficient in Microsoft Office tools, mainly Excel and PBI,
* Knowledge of ERP. JDE will be a plus
Experience:
* 2 years of experience in a multinational company.
* Experience with accounting software and ERP systems. JDE will be a plus
* Experience using PBI, Planer, and other Microsoft tools