Brief Job Description
To carry out all activities necessary for the acquisition of goods and services, respecting the cost/deadline/quality requirements and in accordance with the Company's procedures.
Main Functions Involved
1. Analysis of the correctness/completeness of the assigned Purchase Orders.
2. Identification of opportunities for use or conclusion of Contracts with suppliers.
3. Definition of a Bidding Strategy and List of Bidders appropriate in accordance with the goods involved, Project Client/Supplier List (if any), market conditions and opportunities and additional requirements of the Requesting Unit.
4. Issuance of Requests for Quotations to suppliers based on the General Terms and Conditions, HSE and Quality requirements.
5. Management of communications with suppliers and the requesting unit during the bidding phase (e.g., clarifications, technical alignments, etc.).
6. Conducting economic and commercial negotiations with suppliers, in coordination with all other competent departments.
7. Preparation of the purchasing document and all attachments to be submitted for final authorization.
8. Collection of confirmation of acceptance of the purchasing document from the selected Vendor.
9. Support the negotiation of change orders/variation orders after the consequent review of the purchasing document.
10. Proper management of all documents to ensure traceability and archiving of the process.
Special Qualities Or Experience Required
1. Curious and proactive approach to new tasks.
2. Analytical and problem-solving approach.
3. Good communication skills and ability to work in a team.
4. Good knowledge of written and spoken English.
5. Good knowledge of Microsoft Office 365 (Outlook, Word, Excel, Teams, Share Point, PowerBI, etc.).
Desirable Qualifications
1. Previous experience in a similar role.
2. Knowledge of SAP is an advantage.
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