Alex Partners are an Executive Search Consultancy with offices in London and Lisbon. We are currently hiring an Executive Assistant to support the growth of the business.
At Alex Partners, we partner exclusively with some of Europe's most innovative, high-growth, investment-backed, Technology and IT Services companies, with a particularly strong track record of success in France, The Netherlands, UK and Iberia.
Are you an organised, proactive, and people-focused professional looking to play a key role in a fast-paced recruitment environment? We're looking for an exceptional Executive Assistant to provide high-level support to our leadership team and help drive the success of our growing recruitment business.
As Executive Assistant to our Partners and Directors, you'll be the right hand that keeps the business running smoothly. This is a varied and fast-paced role where you'll manage schedules, coordinate projects, build client proposals & reports, manage contracts and keep internal operations on track.
Key Responsibilities:
* Provide comprehensive administrative and operational support to the Managing Director and senior leadership team.
* Manage diaries, arrange meetings, and coordinate travel
* Process invoices and expenses
* Prepare client proposals, presentations, and reports.
* Support recruitment operations — including candidate coordination, CRM updates, and onboarding documentation.
* Liaise with clients, candidates, and internal teams to ensure smooth communication and follow-up.
* Identify opportunities to improve systems and processes across the business.
About You
We're looking for someone who's more than just organised — you're resourceful, proactive, and thrive in a fast-moving, people-centric environment.
You'll bring:
* Previous experience as an EA or PA.
* Excellent written and verbal communication and interpersonal skills.
* Strong attention to detail and the ability to manage multiple priorities.
* High level of proficiency with Microsoft Office suite
* A confident, solutions-focused attitude — you see what needs to be done and make it happen.
We will consider part time applicants as well as full time. Office based or Hybrid working available but you must be based in Lisbon.
The Lisbon office is based in Cascais, Lisbon.