Alex Partners are an Executive Search Consultancy with offices in London and Lisbon.We partner exclusively with some of Europe's most innovative, high-growth, investment-backed, Technology and IT Services companies, with a particularly strong track record of success in France, The Netherlands, UK and Iberia.
Specifically, we work with our partners, to shape their Go-To-Market, Finance, M&A, General Management and Operations teams through our two brands, Futures and Growth.
Alex Partners employs a borderless approach to all searches, ensuring alignment to our partners' specific needs, without geographical limitations.
This is a varied and fast-paced support role, ideal for someone who loves organisation, people interaction, and teamwork.
You'll help source candidates, manage applications, maintain data accuracy, and coordinate interviews — acting as the backbone of our recruitment operations.
Key Responsibilities:
Candidate Research, Sourcing & Application Management
Support consultants with candidate resourcing, screening, and shortlisting.
Build and maintain comprehensive talent pools to support ongoing recruitment projects.
Manage and process all incoming job applications for specific projects, ensuring timely responses and a positive candidate experience, through job boards, LinkedIn, and our CRM database.
Maintain an organised workflow from initial application through to interview scheduling.
Schedule interviews and liaise with candidates and clients to confirm details.
Database & Administration Support
Prepare and type up interview notes and candidate cover sheets for shortlisted candidates, providing consultants and clients with clear, well-presented summaries.
Maintain and update candidate and client records in the CRM system.
Prepare and format CVs, ensuring consistency and professionalism.
Assist with compliance and onboarding documentation (right-to-work checks, references, etc.).
Provide general administrative support to consultants and the leadership team.
Track key recruitment metrics and produce basic reports when required.
General ad hoc support regarding team travel, expenses, office management, note taking in meetings, preparing presentations.
Business Development Support
Building build target lists for the team to use for sourcing and business development
We're looking for someone who's proactive, detail-oriented, and thrives in a fast-paced, people-focused environment.
You'll bring:
Previous experience in an administrative, coordination, or resourcing role (ideally within recruitment / search firm).
Excellent organisation and time management skills.
Strong communication and interpersonal abilities.
Confident IT skills — MS Office, ATS/CRM systems, and job boards (Bullhorn or Vincere experience a plus).
A team player mindset with a flexible, can-do attitude.
A genuine interest in recruitment and talent management.