A multinational company operating in the chemical supply sector is looking to strengthen its team in Portugal with the addition of a Logistics Administrative professional.
Key Responsibilities:
Manage and monitor the full sales and purchase cycle of transactions.
Purchasing: Coordinate with suppliers regarding purchase orders, product availability, loading instructions, booking slots, and ensure receipt of all required documentation.
Sales: Liaise with customers to ensure timely delivery, correct packaging, and provision of all necessary documentation for smooth unloading, in accordance with the sales contract.
Prepare and issue documentation as per contractual requirements, including:
Sales invoices
Certificate of Analysis (CoA)
Delivery notes / Packing lists
Insurance certificates (for CIF shipments)
Transport documents: Bill of Lading (B/L) or CMR (for road transport)
Certificate of Origin (COO)
ATR, EUR1, Excise documents
Legalization of documents via embassies and/or chambers of commerce
Book and follow up on transport orders with designated logistics partners.
Coordinate warehousing operations, including inbound/outbound logistics, storage, repacking, filling, and labeling.
Communicate with customs agents and follow up on import/export declarations.
Perform quality assurance by verifying supplier CoAs against sales specifications.
Issue purchase orders for all services and validate incoming invoices related to customs, demurrage, transport, and storage.
Report claims to the designated HSEQ contact.
Requirements:
Strong communication and organizational skills.
Previous experience in a similar role within the import/export or logistics sector.
Fluency in English (spoken and written).
Location:
Quinta da Beloura, Sintra (Portugal).
Please note that only applications submitted with a CV in English and from candidates who are legally authorized to work in Portugal will be considered.
Todas as candidaturas serão tratadas com a máxima confidencialidade.
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