ABOUT THE ROLE
We are a busy family based in Cascais seeking a highly reliable, exceptionally organised Household & Family Manager. This is a demanding, fast-paced role responsible for ensuring that our household, schedules, travel, budgets, and personal affairs run smoothly at all times.
This is not a lifestyle assistant role. It is a high-responsibility management position supporting two adults, three children, multiple properties, and a complex calendar of travel, schooling, and sporting commitments.
KEY RESPONSIBILITIES
Household & Family Management
* Oversee day-to-day organisation of the household and family schedules
* Coordinate school, sports, training, appointments, and extracurricular activities
* Plan and manage all family travel (flights, hotels, itineraries, visas)
* Supervise and coordinate household staff (housekeeper, cook, driver)
Administration & Operations
* Full email and calendar management
* Manage bills, insurance policies, renewals, subscriptions, and budgets
* Handle online orders, deliveries, and returns
* Maintain organised household systems and documentation
* Manage confidential and sensitive information with absolute discretion
Projects & Research
* Research schools, universities, sporting competitions, camps, and activities
* Support property-related tasks across multiple homes
* Prepare summaries, comparisons, and recommendations
Errands & On-the-Ground Support
* Run errands and attend appointments as required
* Be present at the Cascais home at least 3 days per week (5 days per week required for first 3 months)
* Provide support for urgent or time-sensitive matters
REQUIREMENTS
Experience
* Proven experience in a demanding, high-responsibility role
* Prior household, private assistant, or family office experience preferred (but not essential).
Skills
* Fluent English and Portuguese (written and spoken)
* Advanced proficiency in Gmail, Google Calendar, Excel, Word, and Notion
* Exceptional organisational skills and attention to detail
Personal Qualities
* Extremely reliable and accountable
* Trustworthy, discreet, and professional
* Calm, proactive, and solution-oriented
* Able to work under pressure and manage complexity
Practical Requirements
* Based in or near Cascais
* On-site availability minimum 3 days per week
* Full-time availability with emergency coverage when needed
* Valid driving licence and access to a car
* Ability to travel internationally
* Clean criminal record
* Willing to sign a confidentiality agreement (NDA)
WHAT WE OFFER
* Long-term, stable position with high trust and responsibility
* Competitive salary (€30,000–€40,000 gross, depending on experience)
* Opportunity to shape and own the role
* Professional, respectful working environment
Job Type: Full-time
Pay: 30,000.00€ - 40,000.00€ per year