Responsibilities :
* Conduct weekly inspections of the entire office space and report any issues to the workplace manager.
* Responsible to manage the office security such as visitor access, employee access and maintain the checklist for access card activation and reactivation.
* Oversee and coordinate office services, including, cleaning, indoor plant maintenance, pest control etc. to ensure a well-maintained and productive work environment
* Coordinate and monitor activities of contract suppliers, manage vendor relationships and ensure the signed contract checklist update regularly.
* Assist the workplace manager in managing the coworking clients which includes managing the booking system, liaise with finance for issuance of invoices, communicate with clients, etc.
* Assist workplace manager in managing the procurement activities such as issuance of Purchase Order, Received Goods and Services and Payment of Invoices.
* Provide front desk services at a reception counter, mailing and courier services, stationery supplies for the office and answering telephone calls for company general lines.
* Manage travel arrangements which includes transportation, accommodation and liaise with the hotel for corporate discounts.
* Oversee pantry operations by maintaining beverage inventory, ensuring regular replenishment and liasing with vendors to support daily office needs.
* Ensure food storage organizers, utensils, plates, cups etc. is provided to each pantry area.
* Maintain consistent supply of groceries and refreshments, coordinating procurement to meet staff needs efficiently.
* Support other workplace administrative tasks as assigned by the supervisor as an when needed.
Qualifications
* Minimum 1 - 3 years' experience in Facilities / Administration / Workplace Assistance / Procurement Assistance.
* Proficient in MS Office (MS Word / Excel / Power Point).
• Good communication and negotiation skills.
* Strong planning and organisational abilities.
• Possess good problem analysis skills and able to make decisions.
* A 'can do' attitude in facing challenges and problem solving.
* Customer service orientation and team player.
* Able to communicate and write in English.
Education
* Bachelor's Degree or Diploma in Property Management, Real Estate, Business Administration, or a related field.
Tipo de oferta: Integral/Full-time
Benefícios:
* Cartão/Ticket refeição
* Seguro saúde