**Job Title:** Finance Operations Manager
**Job Summary:** We are seeking a highly skilled Finance Operations Manager to join our team. As a key member of our back office operations, you will be responsible for managing the financial and administrative aspects of our business.
**Job Description:
As a Finance Operations Manager, you will be responsible for running the operational backbone of our business across admin, finance, HR, legal/compliance, suppliers, and deal coordination. You will oversee daily bank management and reconciliation, archive and record invoices, manage monthly consultant fees, coordinate supplies, and ensure office hygiene.
**Key Responsibilities:*
• Manage databases/files organized; maintain OneDrive structure
• Register/manage monthly consultant fees; coordinate supplies; ensure office hygiene
• Liaise with external accounting; daily bank management and reconciliation
• Archive/record invoices daily in the Account Control Map
• Monthly pack by the 10th (platform/vendor invoices, expenses, statements)
• AP/AR, IBAN records, approved payments; issue invoices in PHC (Remote Desktop)
• Payroll 25-28th; load meal cards; weekly finance report
• Advantage: PHC or Xero
**Required Skills & Qualifications:**
We are looking for a candidate with strong Excel/Sheets, OneDrive/SharePoint, Microsoft Remote Desktop skills. The ideal candidate will have 3-5+ years of experience in back office/ops/finance, preferably in real estate or professional services. Fluency in Portuguese and English is required, as well as attention to detail, confidentiality, GDPR awareness, and proactive communication.
**Benefits:
This role offers a full-time hybrid schedule with 3 days/week on-site + 2 remote. We prioritize work-life balance and offer opportunities for growth and development.
**Other Opportunities:
This role is an excellent opportunity to join a dynamic team and make a meaningful contribution to our business. If you are a motivated and organized individual who is passionate about finance and operations, we encourage you to apply.
Finance Operations Manager