Vida Plena is a hospitality company that values joy, respect, and excellence. We are seeking an experienced professional to fill the role of Admin & Legal Assistant in our Operations & Legal area.
This key position supports the day-to-day administrative and legal processes that keep our company running smoothly and compliant. The successful candidate will be responsible for ensuring our restaurants have the necessary licenses, managing documents, travel logistics, and legal timelines.
Responsibilities
* Organisation & Attention to Detail:
* Standardise and structure physical legal documentation in each restaurant.
* Ensure Legal Notice Boards are always up to date and compliant.
* Legal & Regulatory Compliance:
* Support trademark registration in collaboration with INPI and legal firms.
* Draft and review service and lease contracts aligned with legal standards.
* Operational & Administrative Support:
* Oversee all fleet management: registration, insurance, fines, and compliance.
* Coordinate executive travel: flights, accommodation, check-ins, and ground transport.
* Deadline & Process Management:
* Track and follow all legal and administrative deadlines.
* Represent the company in condominium meetings when needed.
* Licensing & Public Agency Engagement:
* Handle public space occupancy, SPA Autores and Audiogest licenses.
* Engage with public agencies and government bodies to resolve compliance issues.
We require the following skills and qualifications from our ideal candidate:
* At least one year of experience in legal or administrative support roles.
* Comfortable working with legal documentation, contracts, and official entities.
* Key Skills:
* Strong attention to detail and ability to work with structured documentation.
* Excellent verbal and written communication skills (Portuguese and English required).
What you'll love about working here:
* A collaborative and inspiring workplace where your contributions make a real impact.
* The opportunity to join a dynamic and fast-paced hospitality environment.