Who are we:
Neotalent Conclusion is one of the leading Iberian specialists providing services in Information Technology and Engineering services. As part of the Netherlands-based organisation Conclusion, which has an ecosystem of over 25 companies and 3,600 employees, we are focused on increasing the technological capacity of our clients and the digital transformation of their application ecosystems.
We are talent specialists, attracting the best people and combining them with the needs of the most ambitious projects, at the right time. Our success comes from our investments in innovation, our focus on results, and, above all, the guarantee that our people will have happy and rewarding careers.
With over 25 years of solid experience, Neotalent Conclusion has established its presence in key locations, including Lisbon, Porto, and Madrid. The company currently has more than 950 professionals in the different areas in which it operates.
Neotalent, the responsive people.
Find out more about us at www.Neotalentconclusion.Com.
Role Overview:
We are looking for a Project Secretary in the Quality field to integrate our teams in a large-scale industrial and engineering project. This role will provide essential administrative and documentation support to Quality Control (QC) and project teams on site, ensuring that all quality and project documentation is managed in accordance with contractual, regulatory, and internal procedures.
What you will do:
* Analyse, control, and manage all technical and quality documentation related to project and departmental activities, ensuring compliance with contractual requirements, internal procedures, and confidentiality rules;
* Maintain and organise QC documentation, including inspection reports, test certificates, NCR logs, and quality records;
* Support the preparation, update, upload, and download of documentation within project databases and document management systems;
* Assist the on-site client and project teams by preparing documentation for meetings, printing materials, and managing correspondence, letters, and meeting minutes;
* Track inspection schedules, monitor report submissions, and support QC Inspectors and Supervisors with data entry and document control;
* Gather, verify,and consolidate quality-related information from site teams for daily, weekly, and monthly QC status reports;
* Ensure compliance with company standards and applicable regulatory quality requirements;
* Provide administrative support to Project Managers and Engineers, including room reservations, meeting coordination, and logistical support.
What you are like:
* Proficient in administrative and secretarial functions within technical, engineering, or quality-driven environments;
* Comfortable working with advanced Office tools and databases, with strong attention to detail and document accuracy;
* Experienced in document control, quality records management, and structured filing systems (electronic and hard copy);
* Strong communication skills, with the ability to collaborate effectively within multidisciplinary teams and interact with clients on site;
* Highly organised, disciplined, and resilient, with good stress management, proactivity, and a problem-solving mindset;
* Fluent in Spanish and English, with Portuguese also required.
Why join us:
* Work on challenging projects for big clients;
* Learn more about emerging technologies;
* Possibility of working remotely;
* Design your career plan;
* Access to continuous training and certifications;
* Evolve through our internal mobility programme;
* ... and much more!