Job Description
What you'll do
Office & Operations
* Keep our office running smoothly: from ordering supplies to making sure everyone has what they need to do their best work.
* Manage purchasing, tracking, and invoicing for lab and office supplies.
* Coordinate with suppliers in Portugal and the UK and handle import/export logistics.
* Keep an eye on inventory and make sure everything stays organized.
* Help with travel arrangements, scheduling, and general administrative support.
* Support the optimization and automation of operational processes, helping us work more efficiently as we grow.
People & Culture
* Support our recruitment process: tracking applications, scheduling interviews, and helping candidates have a great experience.
* Welcome and onboard new team members so they feel part of the team from day one.
* Help plan internal events, team activities, and small celebrations that make work more fun.
* Keep internal communication clear, friendly, and engaging.
Leadership Support
* Assist senior leadership with scheduling, meeting prep, and day-to-day coordination.
* Jump in wherever needed to make sure things run efficiently.
Qualifications
What we're looking for
* Fluency in English and advanced in Portuguese
* At least 1 year of experience in an administrative, HR, office management or operations-related role.
* A people person: approachable, organized, and great at communication.
* Someone who enjoys keeping things in order and helping others do their best work.
* Comfortable working in a fast-paced, ever-changing environment.
* Proactive and reliable - you don't wait to be told what to do.
* Excited to learn, grow, and be part of a company that's making a real difference.
* Genuine interest in working at a startup, thriving in a fast-paced, dynamic environment, and contributing to a growing company.
Why you'll love working with us
* You'll be part of a mission-driven team bringing deep tech to healthcare.
* You'll work closely with everyone - from scientists to leadership - and see the impact of your work every day.
* You'll get lots of variety, ownership, and opportunities to learn.
* You'll help shape the culture of a growing startup - and have fun doing it.
Additional Information
iLoF in a nutshell
As personalized medicine becomes the norm, scientists, patients, and healthcare systems worldwide face massive barriers in providing the right treatment to the right patient.
Recognized by CB Insights and Financial Times as one of the most promising Digital Health companies in the world, iLoF is building an AI-powered breakthrough platform capable of transforming precision medicine.
Our goal is to become the platform that democratizes access to personalized medicine for millions of people living with complex diseases around the globe.
Thanks to our proprietary optical fingerprint library of disease biomarkers and biological profiles we can offer personalized patient screening and stratification in a faster and more affordable way, saving up to 40% of the cost and 70% of the time while enabling a more human patient experience.
Supported by leading institutions like Microsoft Ventures, Mayfield, or the Oxford University, iLoF is currently focusing on a validated platform technology in one of the biggest epidemics of our times: Alzheimer's, while maintaining ongoing verticals on Digestive Cancer, Stroke, and Infectious diseases.
Our Team
We are a mix of scientists, entrepreneurs, and inventors based in Oxford and Porto, with a passion for healthcare
Recognized by CB Insights as one of the most promising Digital Health companies in the world and by the Financial Times as a Transformational Business in Healthcare, iLoF has been regularly featured in leading outlets like Tech Crunch, Wired, and Sifted and listed as a rising star in AI-Driven Drug Discovery, Health Screening & Data Analytics.
Stuff you wanna know :
What we value
* A Be Kind attitude is the main guideline within iLoF
* A hand in the hammer and another free to support your co-workers as a true team player
* An Honest and Egoless attitude towards discussions and critics working in good faith
* The braveness to speak your heart in any situation
* Through words or actions be always sure to make a difference at any moment
* Understanding that everyone has an identity outside of work and must be respected
* Be proud to drive your responsibilities to success and help others do the same, embracing ownership
Perks
* A bright future at a promising high-tech startup company
* Annual performance bonus
* Stock Options
* A flexible environment and work-life balance: adaptable working hours, strong remote work culture
* A stimulating atmosphere with room for creativity - fast-paced, fun, and energetic startup with a friendly culture
* Weekly happy hours with amazing food and drinks
* Company offsites
* Free coffee and snacks
* Private healthcare insurance
* The opportunity to work with a world
* class, talented team: and potentially change healthcare as we know it for millions of patients living with complex diseases around the globe
We share a passion for being part of a mission that matters, and we are always looking for curious and collaborative people who share our values and want to be part of our journey.
If that sounds like a fit for you, click the apply button and join us